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Tel: (011) 970 3166
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Office ,Sales and Projects Administration and Coordinator

Candidate: 75010
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Office ,Sales and Projects Administration and Coordinator
R150000- R25000
Immediate
Black
Age Not available
75010
Certificate
Project Management Professional

Public Fnance and Accounting :Public Finance and Accounting , Communication , Accounting
Marketing Management :Marketing Management , Communication , Computer
Project Administration :Project Support
Project Management Professional :PMBOK
Business Management :Business Literature , Bookeeping , Business Management 1
Grade 12:N Sotho , Afrikaans , English , Accounting , Economics
Syspro,Rascal,MS Excel,MS Outlook,MS PowerPoint,Pastel Evolution,E-Mail,MS Projects
Manufacturing:Cross Border Sales Coordinator From 2018-03 To 2018-12
Duties

To receive and process parts orders and enquiries ensuring customer requirements are met in a professional and timely manner.
• To provide a professional after-hour service to Customer and the Workshop.
L Motyuoadi Curriculum Vitae - 2 of 8
• Remain conversant with company products and services.
• Actively market & sell products & services
• Conduct constructive customer calls: Quantity of calls made vs. customer base
• Handle customer enquiries:
Quantity of quotes made vs. enquiries received.
Quantity of invoices vs. quotes.
Quantity of lost sales vs. quotes (excludes back orders).
Quantity of credits vs. sales (excluding core).
Close sales: Quantity of sales vs. AOP.
• Manage back-orders: Oldest date of back order not more than 2 weeks & Back orders received by lost sales.
• Provide Product Support: Interpret customer enquiries & provide relevant information and satisfy customer needs & concerns.
• Ensure customer satisfaction: Positive trend in customer satisfaction index.
• Maintain customer records: Accurate data
• Build & maintain customer relationships: Positive trend in customer satisfaction index.
• HSE related tasks (Update registers, monthly meetings to be held, on site HSE representative, administration regarding this)
• Resolve AR queries, and maintain a clear negative balance sheet, by following up on customer cash funds, and correct accordingly.
• Ensure compliance by adhering to all implemented MIP’s, for example: Credit notes, Over/under shipment from CGL, and manual waybill processes.


Education :Sales and Project Administrator From 2017-05 To 2018-03
Duties

Processing provincial sales orders and quotes to customer on Evolution
• Preparing Tender documents for bidding
• Updating customer and line manager on orders status
• Liaising and coordinating between the Finance Manager and the customer in order to manage the distribution and order delivery process.
• Liaise with the various department of education LTSM officials and ensure that MCIS material is included in their annual catalogue that get sent to schools for them to place orders
• Browse the internet daily looking for tenders requesting resources to be supplied
• Dispatching catalogues to customers along with all relevant documents required
• Ensuring a 100%monthly call rate to all customers regarding internal sales portfolio
• Achieving the relevant sales budget stipulated by Management
• Following up on pre-payments with finance and ensuring that all funds are received prior to deliveries and invoiced accordingly.
• Ensuring that all purchase orders are received from clients prior to dispatching
• Following - up on all stock levels of relevant products and monitoring incoming deliveries /shipments from manufacturer to fulfil customer requirements
• Controlling all expired and damaged stock and reporting it to the Finance Manager
• Produce stock related reports or statistics as and when required by Management
• Update Sales File for Audit purposes
L Motyuoadi Curriculum Vitae - 3 of 8
• Monthly report needs to be prepared and submitted to the Finance Manager on
No of customers called, catalogue and price list distributed
No of quotations sent
No of quotations turned into actual sales
No of projects order supplied
Pending orders
Department of Education – catalogue inclusion update
Sales to date figure – split between direct and project sales
Warehouse
• Supervise the stock controller
• Verify all stock received when they are delivered to provinces /customers
• Verify all orders before they are dispatched
• Call the courier and ensure that all orders are dispatched
• Ensure correct documentation is submitted to finance in order for the orders and stock received is captured correctly on Evolution
• Ensure stock takes are done on a quarterly basis and that proper procedure is followed
• Verify all stock take figures to ensure accurate counting
• Investigate all variances and report problems to the Finance Manager
• Monitor that policies and procedure are followed when receiving, picking and dispatching stock
• Ensure all orders are delivered timeously and follow up with the customer that stock received in good order
• Ensure that the warehouse is clean at all times and that stock controller keeps all files up to date and no paper laying around
General/Adhoc
• Attend to telephone queries from suppliers, employees, etc.
• Filing of all documents
• Assist the Finance Manager with development of any functions required for the smooth running of the Sales Department and the organization.
• Propose any improvement areas in writing, regarding procedure, policies and systems as a member of Sales Department
• Implement changes in systems and procedures as agreed in writing with the Finance Manager
• Attend meetings as and when required to by the Finance Manager, HR Manager or the Executive Director
• Carry out any ad-hoc functions as and when required by the Finance Manager, HR Manager or the Executive Director


Manufacturing and Engineering :Financial Administrator From 2016-03 To 2016-08
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Manufacturing and engineering :Sales Administrator and coordinator From 2016-09 To 2017-02
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Manufacturing :Project Coordinator From 2015-02 To 2014-05
Duties
  • Quotations and tenders as required

  • Receive new orders for projects (Verbal or written)

  • Open projects on Syspro

  • All planning linked to the project which includes (buying, arranging accommodation,

    Vehicle etc

  • Receive time sheet and correspond with Project Manager who will check and sign it off

    Send it to HR

  • Oversee all plant equipment returns and liaise with equipment suppliers, i.e. jack hammers

  • Invoice projects

  • All cost in project to be linked to project

  • Summarize projects costs vs project value (see if any profit was made)

  • Ensure that invoices are signed and and returned with POD for final payment from customer

  • Responsible for project vehicles , i.e. licence disk,services,log books for medicals etc

  • Arrange training on forklifts, heights etc. for people on site and keep track of expiry date

     


Manufacturing and Engineering :Assistant Administrator From 2015-07 To 2016-02
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Telecommunication :Junior Project Manager From 2013-03 To 2014-02
Duties
Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders. • Organising and conducting Project Definition Workshops, weekly and Monthly meetings. • Keep the plan up-to-date on a daily basis, tracking progress on all deliverables. • Communicate the current deliverables and deadlines to all responsible parties. • Change Control: Preparing the Change Notes as and when required • Create and update project plans on MS project • Risk and Issues registration • Resource Management • Procure Project Supplies • Preparing for project hardware/software to be shipped to sites • Preparing Milestone Acceptance Certificates and obtain signoffs • Create and maintain Project and Service Requests Costing Sheets. • All Ad-hoc activities that may arise from daily running of projects • Produce the Project Status report to all stakeholders on a weekly and Monthly basis • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis. • Maintain all project documentation: • Ensure all required project documentation is saved and maintained on the central file server. • Ensure the appropriate documents are always available to all stakeholders. • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs • Preparing and maintaining all the necessary documentation required for the Project execution e.g. • Risk Register • Issues Register • Weekly Report • Monthly Report • Quality Plan • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work • Ensure projects are 90% within TAT as per the Project Plans • Ensure proper documentation is signed off by all parties concern • Ensure documentation is stored accordingly in the project repository • Increase product knowledge on all new products • Ensure knowledge of all system and process within the department • Ensure adherence to Project methodology on all project written communication, including minutes of meetings • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects • Ensuring high standard of projects documentation • Status Report • Provide in – house / on the job knowledge sharing with all projects administrators • Ensure effective management reporting is provided on all projects • Ensure post mortems carried out on all projects • Ensure effective reporting is provided to clients on all active projects • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators) • Ensure timeous handover to relevant support division
Duties
  • Understand the role of the Project Office.

  • Exposure to all the Planning Processes in the Office

  • Implement change and version control within the project office environment.

  • Co-ordinate all project-related events.

  • Filling of Project documents, creating backups for project documents and storing on the shared drive.

  • Manage data and backup procedures effectively.

  • Schedule appropriate meetings.

  • Compile and distribute minutes of meetings and the Agenda.

  • Compile and distribute appropriate Project Reports

  • Plan, Organize and co-ordinate workshops

  • Organize and send out meeting requests and updates to relevant stakeholders

  • Scribe at workshops.

  • Procure project supplies.

  • Update the Project Register.

  • Understanding of what is a business case and compiling business cases with the client

  • Meeting with the client in order to compile the Business Cases

  • Understanding the importance of consulting with different clients and maintaining a good relationship

     


Duties

Telecommunication :Project Administrator From 2008-06 To 2013-02
Duties
Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders. • Organising and conducting Project Definition Workshops, weekly and Monthly meetings. • Keep the plan up-to-date on a daily basis, tracking progress on all deliverables. • Communicate the current deliverables and deadlines to all responsible parties. • Change Control: Preparing the Change Notes as and when required • Create and update project plans on MS project • Risk and Issues registration • Resource Management • Procure Project Supplies • Preparing for project hardware/software to be shipped to sites • Preparing Milestone Acceptance Certificates and obtain signoffs • Create and maintain Project and Service Requests Costing Sheets. • All Ad-hoc activities that may arise from daily running of projects • Produce the Project Status report to all stakeholders on a weekly and Monthly basis • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis. • Maintain all project documentation: • Ensure all required project documentation is saved and maintained on the central file server. • Ensure the appropriate documents are always available to all stakeholders. • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs • Preparing and maintaining all the necessary documentation required for the Project execution e.g. • Risk Register • Issues Register • Weekly Report • Monthly Report • Quality Plan • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work • Ensure projects are 90% within TAT as per the Project Plans • Ensure proper documentation is signed off by all parties concern • Ensure documentation is stored accordingly in the project repository • Increase product knowledge on all new products • Ensure knowledge of all system and process within the department • Ensure adherence to Project methodology on all project written communication, including minutes of meetings • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects • Ensuring high standard of projects documentation • Status Report • Provide in – house / on the job knowledge sharing with all projects administrators • Ensure effective management reporting is provided on all projects • Ensure post mortems carried out on all projects • Ensure effective reporting is provided to clients on all active projects • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators) • Ensure timeous handover to relevant support division
Duties
  • Understand the role of the Project Office.

  • Exposure to all the Planning Processes in the Office

  • Implement change and version control within the project office environment.

  • Co-ordinate all project-related events.

  • Filling of Project documents, creating backups for project documents and storing on the shared drive.

  • Manage data and backup procedures effectively.

  • Schedule appropriate meetings.

  • Compile and distribute minutes of meetings and the Agenda.

  • Compile and distribute appropriate Project Reports

  • Plan, Organize and co-ordinate workshops

  • Organize and send out meeting requests and updates to relevant stakeholders

  • Scribe at workshops.

  • Procure project supplies.

  • Update the Project Register.

  • Understanding of what is a business case and compiling business cases with the client

  • Meeting with the client in order to compile the Business Cases

  • Understanding the importance of consulting with different clients and maintaining a good relationship

     


Duties

:Sales Administrator From 2006-10 To 2008-05
Duties
Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders. • Organising and conducting Project Definition Workshops, weekly and Monthly meetings. • Keep the plan up-to-date on a daily basis, tracking progress on all deliverables. • Communicate the current deliverables and deadlines to all responsible parties. • Change Control: Preparing the Change Notes as and when required • Create and update project plans on MS project • Risk and Issues registration • Resource Management • Procure Project Supplies • Preparing for project hardware/software to be shipped to sites • Preparing Milestone Acceptance Certificates and obtain signoffs • Create and maintain Project and Service Requests Costing Sheets. • All Ad-hoc activities that may arise from daily running of projects • Produce the Project Status report to all stakeholders on a weekly and Monthly basis • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis. • Maintain all project documentation: • Ensure all required project documentation is saved and maintained on the central file server. • Ensure the appropriate documents are always available to all stakeholders. • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs • Preparing and maintaining all the necessary documentation required for the Project execution e.g. • Risk Register • Issues Register • Weekly Report • Monthly Report • Quality Plan • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work • Ensure projects are 90% within TAT as per the Project Plans • Ensure proper documentation is signed off by all parties concern • Ensure documentation is stored accordingly in the project repository • Increase product knowledge on all new products • Ensure knowledge of all system and process within the department • Ensure adherence to Project methodology on all project written communication, including minutes of meetings • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects • Ensuring high standard of projects documentation • Status Report • Provide in – house / on the job knowledge sharing with all projects administrators • Ensure effective management reporting is provided on all projects • Ensure post mortems carried out on all projects • Ensure effective reporting is provided to clients on all active projects • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators) • Ensure timeous handover to relevant support division
Duties
  • Understand the role of the Project Office.

  • Exposure to all the Planning Processes in the Office

  • Implement change and version control within the project office environment.

  • Co-ordinate all project-related events.

  • Filling of Project documents, creating backups for project documents and storing on the shared drive.

  • Manage data and backup procedures effectively.

  • Schedule appropriate meetings.

  • Compile and distribute minutes of meetings and the Agenda.

  • Compile and distribute appropriate Project Reports

  • Plan, Organize and co-ordinate workshops

  • Organize and send out meeting requests and updates to relevant stakeholders

  • Scribe at workshops.

  • Procure project supplies.

  • Update the Project Register.

  • Understanding of what is a business case and compiling business cases with the client

  • Meeting with the client in order to compile the Business Cases

  • Understanding the importance of consulting with different clients and maintaining a good relationship

     


Duties
Ekurhuleni (East Rand)
Benoni
Sepedi
English,Sotho,Tswana,Zulu
Yes
Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs),Tshwane (Pretoria)
Single
Available
Yes
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