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Human Resource Administrator

Candidate: 8868
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Human Resource Administrator
R0- R0
Human Resource Management
Certificate - H R Management:Certificate - H R Management
Certificate - Labour Relations:Certificate - Labour Relations
Advanced Certificate - Labour Relations:Advanced Certificate - Labour Relations
Grade 12:English, Afrikaans, Biology, Business Economics, Criminology, Ethology, Biblical Studies
Windows, E-Mail, Internet, Cellular Phones, Windows (basic), Microsoft, Adobe Photoshop, ODBC, MS Publisher, Photoshop, VIP Payroll, Adobe Flash, OHS Act, Health and Safety Act, Accsyss, MS Excel, MS Explorer, MS Outlook, MS PowerPoint, SAP, Harvard Graphics, Word Perfect, Typing 100 w.p.m., MS Access, MS Word
Security - Safety: HR administrator From 2015-04 To 2015-06
  • File administration and checking whether all information has been received ie, ID, qualifications, training certificates, medical aid and provident forms etc.
  • Matching of qualifications and training to cv
  • Job descriptions
  • Performance development reviews
  • Training matrix
  • Audit personal files and implement easier access

Aviation: HR administrator From 2015-07 To 2020-02
  • 100% Adherence to recruitment procedure
  • Prepare weekly and monthly input for Alrode and Benoni branches for 3 x Payroll Officers
  • Prepare weekly engineering timesheets for Finance from time and attendance system
  • All employees to be loaded on Accsys for time and attendance purposes
  • Turbo Meca weekly (subcontractor) recons of timesheets to invoices
  • Administration of personnel requisitions
  • Administration of new engagements
  • Administration of contractors and temps
  • Administration of terminations
  • Administration of retirements
  • Administration of performance management process
  • Co-ordination of ill health
  • Feedback to employees on payroll queries
  • Update the HR system accurately
  • Track and update the benefit schedule monthly with Old Mutual
  • Coordination of medical aid sessions for Benoni and Alrode branches
  • Payment of invoices
  • Coordination of wellness interventions
  • Apprentices increases
  • Scheduling of HR boardroom
  • Management of bursary and vacation students
  • Birthday cards for Alrode and Benoni branches
  • Manage the school fees assistance programme for Benoni and Alrode branches
  • Confirmation of employment
  • Annual long service awards functions for Alrode and Benoni branches
  • Monthly HR reports to HR manager,  HR director and all other managers

Non-profit organisation: HR Recruitment Officer From 2014-07 To 2014-12
  • Ensure all vacancies are filled with the suitable candidates within the targeted time
  • Designing of recruitment advertisements
  • Placing of advertisements internally and externally (government websites, Careerjunction etc)
  • Shortlisting
  • Screening applicants for basic compliance with position qualifications, summarizes CVs for easier evaluation
  • Verification checks - obtains and assess all credentials of the candidates (MIE)
  • Conduct reference checks
  • Ensure all recruitment policies, procedures and techniques are adhered
  • Reports - generate recruitment related reports
  • Employee packs for interviewing
  • Liaise with line managers and candidates on interviews
  • Liaise with line managers after interviews
  • Secure venue for interviews
  • Regret unsuccessful candidate
  • Ensure that recruitment is conducted in line with company policies, procedures and in line with the legislative requirements
  • Employee database - compile, update and maintain a candidate database
  • Contracts - drafts employment contracts for selected candidates
  • Send the completed employee packs to Company payroll partner
  • Assist with induction




Education - Training: HR Officer From 2013-06 To 2014-02
  • Administer and coordinate volunteer recruitment and appointment
  • Assist with gathering of information on volunteer acquisition and terminations.
  • Obtain and keep job descriptions for each volunteer.
  • Capture, update and maintain HRM information into the system
  • Coordinate flow of and maintain records of performance management documentations.
  • Generate and compile HR data/statistics to management for reporting purposes.
  • Assist in the general Employee Relations activities and interventions.
  • Organise training courses for volunteers in all provinces
  • HR administration
  • Submission of payroll to pay office on or before deadline





Chemical: HR Secretary From 2001-12 To 2011-09

Recruitment (e Recruitment)

  • Facilitating the recruitment requisition process with the recruitment department
  • Screen cv’s
  • Interview candidates with line manager and EE representative
  • Selecting suitable candidates and send shortlist to managers
  • Administration of selection and enrollment process
  • NPE (Non Permanent Employees) management


Talent/Performance Management (e TMS)

  • Assists in the implementation of the talent management processes by ensuring deadlines are met by line managers and employees
  • Participate in quarterly and annual reviews for all employees
  • All employee PDP’s (profiles and charters) are in place
  • All employee Performance Agreements are in place
  • Facilitated merit rating process for 4 years (2008, 2009, 2010 and 2011)
  • Succession/Career planning (training matrix from performance discussions)


Employee Welfare

  • Disability management and administration
  • Death administration – visit home of deceased and act as communicator between Provident
  • and Pension fund administrator and affected employee or immediate family
  • Assist line management with ill health policies
  • Follow up on Absenteeism
  • Arrange ICAS awareness to employees (site and office based)
  • Employee rehabilitation


Employee Relations (e Navigator)

  • Assists in advising line managers and employees on documented employee relations processes
  • and policies
  • Sets up and attend relevant hearings and grievance meetings
  • Preparation of information for CCMA cases
  • Monthly report to line and HR manager on cases
  • Attends seminars (new amendments in Labour Relations Laws)


Shopstewards Meetings

  • Attend union meetings where issues from shop floor are discussed and presented to management.
  • Feedback from management meeting given to union


Staff Movements And Separation  (SAP and VIP)

  • Administration of employee separation process (appointments, retirements, retrenchments,
  • resignations, dismissals, ill health and incapacity)
  • Business Improvement Plan quotations, terminations and follow up on payment of voluntary
  • retrenchments with GHRSS (Group HR Shared Services).


Org Structures (organograms)

  • Update structures with line during exits and appointments


Employment Equity

  • Member, Secretary and Co-ordinator of the EE committee
  • Do monthly ee reports to HR manager and line managers


Dept of Labour

  • Annual completion and submission of the DOL Report
  • Annual application for Tosas renewal of overtime exemption.


WSP (Workplace Skills Plan)

  • Assist Training Manager with the completion and submission of the report.
  • Use training matrix to identify employees training needs for training manager


Monthly and Quarterly Board Reports

  • Compile monthly and quarterly reports for HR Manager on diversity, movements, vacancies, training, discips and ill health etc.


Employee Assistance

  • Discuss employee problems and concerns and refer them to the relevant person (ICAS) or line if work related
  • Operators not conversant in English or Afrikaans (discuss their concerns in a foreign language and assist where possible).



  • Attend monthly HR meetings at Head Office with all Sasol Oil HR consultants, business partners and managers.

Building - Construction: Secretary to Contracts Manager From 1999-01 To 2001-11
  • Secretarial Duties
  • Diary Planning
  • Taking Minutes, Typing of Documents

Pharmaceutical - Healthcare: Secretary From 1983-08 To 1998-12
  • Secretarial Duties
  • Taking Minutes
  • Diary Planning
Ekurhuleni (East Rand)
Ekurhuleni (East Rand)
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