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Office manager, general admin, Reception. Accounts Clerk

Candidate: 29818
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Office manager, general admin, Reception. Accounts Clerk
R10000- R20000
Immediate
White
Age Not available
29818
Diploma
Human Resource Administration / Accounts
E-Curves - Passed Exam,:E-Curves - Passed with a 90% (Training and setting up of a business module on E-Curves)
Baan - Project Specification Passed with 93% - (Training and setting up of projects and manufcaturing from raw material to finished item)
Freightware, Microsoft, Word Perfect, Oracle, MS Word, MS Visual Basic, Pastel, MS Excel, MS Outlook, MS PowerPoint, Typing 90 w.p.m., Oracle Financials, BAAN, E-Mail, Internet, MS Works, Windows (basic)
Freight: H R Administrator From January 1993 To March 1996
Duties
Handling staff related queries
Salaries, commission
Appraisals
Petty Cash
Handling staff grievances
Procecuting and chairing disciplinary hearings
Attending conciliations at National Bargain Council
Relieve receptionist
It Suppory: Office Manager From February 2012 To April 2013
Duties

PA to the Director

Invoicing on a daily basis

Filing and scanning all job sheets

Log Books

Running Statements and month end

Full Creditors function 

Full Debtors Function

Processing payments

Reconciling bank statement on a daily basis

Debt collecting

Running the branch when the Director was overseas and various other times 

Overseeing full accounts function

Quotes

Service level agreements

Handling any escalations on the accounts

Running year end repiets

Providing the financial year end reports to the accountant

Reconciling credit card statements

Logging all petrol usage

Salaries

Submitting reports for the payroll

Generating Journals

Vat Reports

UIF reports and payment

PAYE report and payment

SDL report and payment


Freight Management: Projects / Costing Administrator From April 2000 To July 2007
Duties

Costing: Spreadsheets
Costing of Fuel and Companies
Sales Administration, Overseeing the funning of the site
Assisting operations with quotes and finding the cheapest option
Liaising with carriers regarding queries, overcharges etc
Handling escalations
Shipping charges
Quotes - Linehaul costs
Overseeing the data captures
Credit notes
recons - Budgets - Schedules / fuel charges
Insurance
Standard costings
Counseling sessions
Running month end
Statements - Rates for linehaul
Liaising with client regarding payment
Following up of payment
General queries regarding pricing o shipments
Spreadsheet for cross border deliveries
Querying overcharges with suppliers
Freightrac Management
Amending rates and adding new areas onto Freightrac
Back up on freightrac
Follow up on staff who have brought problem areas to my attention
Handling week-end collections and following up to see that its been delivered
After hours collections and follow up on deliveries
Byte Technology spreadsheet and stats
Quotes on projects
Assisting the other departments with queries that they have and which they cannot sort out themselves
Linehaul Managers
General checking that the different departments are doing what is expected of them
Handling H R issues
Feedback to GM regarding all serious excalations and possible problems.? Overseeing the running of the site
? Assisting operations with quotes and finding the cheapest option
? Liaising with carriers regarding queries, overcharges etc
? Handling escalations
? Shipping charges
? Quotes
? Overseeing the data capturers
? Credit Notes
? Recons
? Insurance
? Petty Cash
? Counselling Sessions
? Running month end
? Statements
? Liaising with client regarding payment
? Following up of payment
? General queries regarding pricing of shipments
? Spreadsheet for cross border deliveries
? Querying overcharges with suppliers
? Freightrac Management
? Amending rates and adding new areas onto Freightrac
? Back up on freightrac
? Follow up on staff who have brought problem areas to my attention
? Handling week-end collections and following up to see that its been delivered
? After hours collections & follow up on deliveries
? Bytes Technology spreadsheet and stats
? Quotes on projects
? Assisting the other departments with queries that they have that they cannot sort out themselves


Freight: Projects (Creditors) / Administrator From April 1996 To April 2000
Duties
Projects Manager - Liberty Life Internal Messenger Service, Creditors
Reconciliations
Chairing and Prosecuting disciplinary hearings
Staff grievances
Proposals
Representing the Company at National Bargaining
Council and Arbitration
Admin for courier / linehaul.
Health and Wellness: Account and Sales Manager From 2020-05 To 2021-01
Duties

Full creditors

Full Debtors

Network Marjeting

Invoicing

Recruitment

Ordering of stock

Receiving and Distributing of stock 

Banking

Reconciling bank statement

Training new emoloyees

Attending to all account enquiries

Debt collecting 

Ensuring all staff met set goals

Hosting Zoom meetings

Attended on going training on new products

Answering and attending to all enquiries.

Supervising staff

Preparing monthly goals for the team

 


Freight: Office and accounts/Admin Assistant From 2014-05 To 2020-03
Duties

Managing all admin in office and answering incoming switchboard calls

Load and Capture all deliveries for the day

Schedule to be done and emailed by 10am

Email all third parties advising them of the SLA's

Capturing POD's from the day before

Phoning agents every hour for verbal POD's

Updating accounting system so all confirmed deliveries appear in real time

Obtaining prices for surcharges

Handling Escalations

Spreadsheet of all deliveries not delivered with the SLA

Liaising with Clients regarding outstanding deliveries

Request credit notes for late deliveries and deliveries not delivered within the SLA

General Admin, filing, updating customer records etc

Assisting Managing and other departments where necessary

 

 


Accounts: Accounts From 2013 10 To 2014 2
Duties

Daily Revenue

Receipting of accounts

Receiptin and Issuing of load cons and client cons 

Follow up on payments 

Get POD's for all invoices 

Booking travel arrangements for Management

Handling all account queries

Running month end

Accruals

Reports for Management

Admin for Mines

Preperation of spreadsheet for the mines

Daily revenue reports for Managers

Attending to all branch related

Doing load and client cons for the mines

Attending to all client related queries

Ensuring sub contractors work was processed


Manufacturing: Cost Clerk / Relieve receptionist From 2009-4 To 2010-7
Duties
Costing - responsible for time sheets to be captured on system, Work in progress (capturing, balancing and distributing daily absorption rate to management) , absorption of job cards, non conformance reports, month end, stock takes
Switchboard relieve
Taking messages
Ekurhuleni (East Rand)
Kempton Park
English
Afrikaans
Yes
Ekurhuleni (East Rand)
Divorced
Available
Yes
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