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Personal Assistant

Candidate: 366233
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Personal Assistant
R18000- R18000
30 Days
White
30
366233
Some 2ndry Schooling
Grade 11

Grade 11:English , Afrikaans, Biology, Home Economics, History, Travel & Tourism
Wordpro,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,Winfreight,CAPEX,E-Mail,Internet,Cellular Phones,MS Exchange Server,Windows (basic),Navision ERP,NEC,Megara,Microsoft Dynamics Nav Advanced,Microsoft Dynamics NAV Basic,Microsoft,JDA,MS Word,Java,SARS,Email Campaign Management,APEX Hotel
Employment agency:Recruitment Consultant From 2018-02 To Current
Duties

Job Overview:

 

  • Responsible for attracting candidates and matching them to temporary or permanent positions with client companies. Liaising with client companies, building relationships in order to gain a better understanding of their recruitment needs and requirements. As a recruitment consultant, you're the vital link between clients and candidates. The role is demanding and diverse

 

  • Using sales, business development, marketing techniques and networking to attract business from client companies
  • Visiting clients to build and develop positive relationships with them
  • Developing a good understanding of client companies, their industry, what they do, their work culture and environment
  • Advertising vacancies by drafting and placing adverts in a range of media, such as newspapers, websites and magazines
  • Using social media to advertise positions, attract candidates and build relationships
  • Headhunting - identifying and approaching suitable candidates who may already be in work
  • Using candidate databases to match the right person to the client's vacancy
  • Receiving and reviewing applications, managing interviews and tests and creating a shortlist of candidates for the client
  • Logging calls on Placement Partner 
  • Requesting references and checking the suitability of applicants before submitting their details to the client
  • Briefing the candidate about the responsibilities, salary and benefits of the job in question
  • Preparing CVs and correspondence to forward to clients regarding suitable applicants
  • Organising interviews for candidates as requested by the client
  • Informing candidates about the results of their interviews
  • Negotiating pay and salary rates and finalising arrangements between client and candidates
  • Offering advice to both clients and candidates on pay rates, training and career progression
  • Working towards and exceeding targets that may relate to the number of candidates placed, a value to be billed to clients or business leads generated
  • Skype / Video Interviews

Mining :Clerk From 2017-09 To 2017-10
Duties
  • Liaising with clients for BBBEE requirements and updating Sage with information
  • Compiling information for talent management - Human Resources

Large portfolio of commercial property:Executive Personal Assistant / Administrator From 2012-04 To 2017-08
Duties

Job Overview:

  • Provide general administrative and secretarial duties to the Managing Director and Operations Manager. This includes administration and collating documents relating to the property leasing of retail office space and the correspondence thereof.

 

Responsibilities:

  • Conduct ITC company / director checks for proposed tenants.
  • Collate information and compile lease agreements.
  • Overall control of original lease documentation and maintenance of master lease files. Receive and set up all lease documents into corporate electronic file cabinet in accordance with system requirements; assist with abstracting lease agreements.
  • File, fax, scan copy and distribute lease documents and other correspondence for execution and distribution.  
  • Utilize, update and manage all tools and resources available to manage workload, including checklists, databases, logs and/or other related reporting tools.
  • Facilitate and track routing and signature of various documents/forms/lease documents.
  • Liaise with both parties regarding final signatories of lease agreements.
  • Administration and record keeping of lease deposits paid.
  • Function and event planning.
  • Effective meeting co-ordination.
  • Agenda formulation.
  • Interact with tenants to ensure positive working relations.
  • Manage conflict 7 difficult situations and people with ease.
  • Maintain updated correspondence and lease administration.
  • Collate and prepare H/R documentation for staff.
  • Devising and maintaining of office systems.
  • Attending meetings , taking minutes and distribution thereof.
  • Liaising with colleagues and external contacts to book travel and accommodation.
  • Prepare presentations.

Manufacture metal roofing sheets and metal roofing flashings:Internal Sales Representative From 2009-06 To 2012-03
Duties

Job Overview:

  • Was the first point of contact with the customer, portraying a professionalism and confidence that delivers outstanding customer service; to build and maintain an active customer base to support our commercial team and develop new sales to support. By applying sales skills the Internal Sales Team capitalized on commercial opportunities through negotiation of prices in order to achieve the sales targets set by the Management Team.

 

Responsibilities:

  • Provided personalised customer service of the highest level.
  • Prepare customer quotes.
  • Inventory availability checks.
  • Order capturing.
  • Resolving customer queries.
  • Invoicing.
  • Liaison with production and dispatch.
  • COD orders.
  • General administration of sales/ call centre.
  • Fax and file customer correspondence.
  • Provide customers with product specifications and service information.
  • Follow up customer leads.
  • Maintain records of telephonic customer interactions, orders.
  • Identify and escalate customer priority’s.

 

Front Line Specialist  / PABX Operator

June 2009 – April 2011

 

Job Overview:

  • Operate multi-line telephone system to answer incoming calls; directs callers to appropriate personnel. Responsible for providing secretarial, clerical and administrative support


Responsibilities:

  • Retrieves messages from voice mail and forwards to appropriate personnel.
  • Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
  • Answers questions about organization and provides callers with address, directions, and other information.
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Monitors visitor access and issues passes when required.
  • Updates appointment calendars.
  • Receives, sorts, and routes mail; maintains and routes publications.
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
  • Orders, receives, and maintains office supplies.
  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
  • Performs other clerical duties such as filing, photocopying, and collating.
  • Administer and control incoming and outgoing courier services.
  • Booking travel and accommodation for management.
  • Responsible for the company rugby suite – proactively managing the facility, catering and beverages and interacting with clients on the day of the match.
  • Maintain the call manager system ensure that the information is updated and accurate.
  • Assisting finance department with adhoc tasks. 

Lawyer:Legal Receptionist/Personal Assistant From 2007-02 To 2008-10
Duties

Job Overview:

  • Assisting attorney with effectiveness by developing case information, evidence, and settlement options; tracking cases; supporting attorney's trial proceedings.

 

Responsibilities:

  • Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
  • Helps develop cases by maintaining contact with people involved in the case; scheduling depositions; preparing and forwarding summonses and subpoenas; drafting complaints; preparing and filing discovery requests; preparing responses to opposing counsel; generating status reports.
  • Keeps clients informed by maintaining contact; communicating case progress.
  • Maintains case costs by verifying outstanding balances with attorney, clients, and providers.
  • Supports case preparation by preparing case summaries and materials for mediation conferences; preparing pleadings; monitoring and obtaining discovery responses; organizing materials for team case review.
  • Enhances trial proceedings by organizing evidence; preparing exhibits; scheduling witnesses; ensuring that witnesses are ready when needed; taking courtroom notes.
  • Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Ekurhuleni (East Rand)
Boksburg
English
Afrikaans
Yes
Ekurhuleni (East Rand)
Single
Available
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