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Address:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Tel: (011) 970 3166
Email: unique@unique.co.za

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Personal Assistant

Candidate: 40106
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Personal Assistant
R25000- R30000
Immediate
White
39
40106
Certificate
Matric

Matric:English, Afrikaans, Biology, Geography, Business Economics, Typing
Cisco,MS Access,MS Word,E-Mail,Internet,MS Projects,Lotus Notes,Windows (basic),JD Edwards,MS Publisher,Photoshop,Typing 60 wpm,Microsoft,Adobe Photoshop,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,SLA
Transportation - Logistics:Executive Personal Assistant From 2011-07 To 2016-02
Duties
  • Keeping electronic diary for the CFO and HR Executive
  • Screen availability and booking of all boardrooms on an electronic diary
  • Ordering of stationery and controlling stock in the stationery room
  • Ordering of groceries
  • Meeting and attending to all guests and Clients in boardrooms offering beverages
  • Screening of Directors calls
  • Booking Director’s vehicle in for services
  • Ordering of all business cards and letterheads
  • Typing of all correspondence for Directors
  • Preparations of Board Packs
  • Assistance to the Training department of HR with training manuals and creating new portfolios
  • Typing, proofreading and correcting of SOP’s
  • Assisting with events
  • Take complete control of all company cell phone contracts i.e. completing investment approval forms, ordering of phones and sim cards, work out different package deals for different staff members
  • Sending faulty phones in for repairs and follow up on the status of the repair
  • Setting up of conference calls between directors and nationally as well as internationally
  • Assisting with all travel arrangements nationally and internationally
  • Setting up presentations for meetings

Building - Construction:Personal Assistant to MD From 2010-08 To 2011-06
Duties
  • Keeping electronic diary for the MD
  • Screen availability and booking of all boardrooms on an electronic diary
  • Wage allocations
  • Ordering of stationery and controlling stock in the stationery room
  • Ordering of groceries
  • Meeting and attending to all guests and Clients in boardrooms offering beverages
  • Screening of Directors calls
  • Booking Director’s vehicle in for services
  • Ordering of all business cards and letterheads
  • Typing of all correspondence for  Directors

Manufacturing:Personal Assistant From 2009-04 To 2009-06
Duties
  • Creating technical proposals for the sales Team, drawing up several different spreadsheets on Excel and Converting into graphs, keeping record of the attendance register, logging APTs of the sales team and recording it on the system, placing on notice boards, creating orders on the JDE system for the workforce payments of staff to be approved, filing, relief Cisco switchboard, collecting new signed on customer info and combining into a contract booklet for the company as well as the customer, recording overtime on spreadsheets, creating new customer files for the office, completing customer incentive program on Excel sheets, keeping record of customer visits and prospects from Sales team, assisting General Managers PA with organisation of management meetings, etc
  • Drawing up Several Different spreadsheets on Excel and converting them into graphs
  • Keeping record of attandance register
  • Logging APTs of the sales team and recording it on system and placing on the notice board
  • Creating orders on the JDE system for the workforce payments of staff to be approved
  • General Administration
  • Switchboard Relief
  • Collecting new signed on customer info and con=mbining into a contract booklet for the compnay as well as the customer
  • Recording of overtime on spreadsheet
  • Creating new customers files
  • Assiting General Managers P/A with organization of management meeting necessities

Logistics:Personal Assistant From 2009-08 To 2010-07
Duties
  • Took complete control of all company cell phone contracts, i.e completing investment approval forms, ordering of phones and sim cards, work out different packages deals for different staff members and keeping record of the monthly billing spreadsheet
  • Printing ans distributing all Nedfleet statements (fuel statements) to staff, ensuring all statements are returned, signed and slips attached and sending through to HR for payroll purposes
  • Keeping record of all printers
  • Ordering of Stationary
  • Ordering of groceries
  • National and International travel arrangments
  • Meeting and attending to all guest
  • Screening all calls of the Director
  • Keeping up and electronic diary for all directors
  • Booking of boardroom meetings
  • Assisting of CFO with his exspense claim forms
  • Booking directors vehicles in for services
  • Ordering of Business Cards
  • Typing of correspondence for all Directors

Service - Transport:Personal Assistant to Marketing & Sales Manager From 2007-04 To 2008-12
Duties
  • Assist Manager with daily routine tasks
  • Updating the diary
  • Screening of Manager’s e-mail inbox
  • Handling all queries
  • Assist General Manager’s PA with travel arrangements when deemed necessary
  • Assist with reconciliation of Fill-to-Fill reports of the fleet
  • Preparation of weekly wages to be signed and sent to Head office
  • Preparation of monthly fuel claims (salaries) of Contract Managers
  • Keeping track of all Sub-contractor vehicles used on a schedule
  • Preparing load confirmation and purchase requisitions for them
  • Requesting order numbers for those from the accounts department and Head Office
  • Keeping track of all Skynet – 12 scheduled as well as non-scheduled routes Sub-contractor vehicles, and hired vehicles as replacements
  • Keeping record of the National Linehaul contract – 32 scheduled routes (National efficiency report), Sub-contractor vehicles and additional hired vehicles
  • Obtaining order numbers for them from the accounts department and Head Office
  • Preparing of the National Invoicing of above routes – containing C&D km, monthly rates, specials, costs and revenue done for the month, penalties charged and paid on late departures and arrivals from and to destination
  • Preparing final documentation of Management Pack Info of the Linehaul contract before binding

Pharmaceutical - Healthcare:Personal Assistant From 2004-05 To 2006-12
Duties
  • Handling of all Dr’s personal household tasks and correspondence
  • Reconciling Dr’s bank statements
  • Requesting instrumentation quotes from Suppliers for neck and back operations
  • Debtors and creditors
  • Banking
  • Petty Cash
  • Attending to walk-in patients
  • Attending to fax, phone, theatre, hospital and ward queries and requesting authorisation numbers from Medical Aids
  • Reconciliation of Medical Aid statements
  • Month-end close down and reports
  • Typing of all motivation letters, reports for Dr’s patient letters and all correspondence
  • Handling overdue accounts with WCA claims
  • Assist in travel arrangements
  • Dr’s diary planning
  • Paying all creditors
  • Hospital bookings for patients
  • Emergency admissions
  • Creating new patient files
  • All filing
  • Ordering stationery
  • Arranging discounts on instruments for patients with limits at Medical Aids
  • Buying of all groceries at the office
  • Handing overdue accounts to Debt Collectors
  • Booking appointments
  • Creating of all operation and appointment accounts

Pharmaceutical - Healthcare:Accounts Clerk From 2003-09 To 2003-10
Duties
  • Debtors and creditors
  • Assessment of medical aid remittances
  • Doing complete cahs-up of all tills at the end of each day
  • Controlling account payments
  • Ordering of stationary

Pharmaceutical - Healthcare:Various From 2000-01 To 2003-08
Duties

Claims Administrator

  • Pre-assessing and assessing of doctors claims
  • Sorting of claim and batch numbers of processed claims
  • Researching for wrong paid claims
  • Relieving of switchboard
  • Posting of CQs

Call Centre

  • Assistance with account queries
  • Assistance with benefits
  • Changes of members personal details
  • Changes of medical plans
  • Arranging membership
  • Cards and medicards
  • Giving reservation numbers to pharmacies and doctors for services rendered to ensure payment

P/A Claims Manager

  • Typing of all correspondence
  • Assisting manager in all daily routine tasks
  • Scanning and batching of claims
  • Indexng of all correspondence
  • dealing with walk-in clients
  • Dealing with telephone queries and e-mails

Secretary to Hospital Department

  • Dealing with hospital queries
  • Giving authorisation numbers to members and hospitals
  • Dealing with chronic medication queries
  • Typing of all correspondnece
  • Dealing with Medicredit and CMD
  • Assisting claims manager with daily routine tasks
  • booking the boardroom for meetings
  • Dealing with e-mail queries
Ekurhuleni (East Rand)
Kempton Park
Afrikaans
English
Yes
Ekurhuleni (East Rand)
Married
Available
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