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5 Skeen Boulevard, Bedfordview 2007, South Africa
Tel: (011) 970 3166

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H R / Payroll

Candidate: 42435
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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H R / Payroll
R40000- R60000
1 Week
Human Resources / Personnel Management

Diploma - Personnel& Training Management:Training
Industrial Relations
Personnel Management
Certificate - Business Admin and Computers:MS-DOS Word Processing Desk Top Publishing Spreadsheet (Lotus 1-2-3) Data Processing Windows Financial Accounting Business Communications
National Diploma - Personnel Management:Business Economics Personnel Management Management of Training Industrial Relations
Certificate - Comptia:A(+) / N (+)
Diploma - Human Resources:HR Statutory Requirements HR Systems, Policies and Procedures Recruitment, Selection, Assessment and On boarding Performance Management HR and the Custodian of Change Employee Well Being and Organisational Change Incentives and Retaining Employees Strategic Human Resources Management
Minimum Reward Standards - Modules 1 - 6:Reward Strategy & Management Job Descriptions Job Evaluation Fixed Pay Benefits Performance Management
Grade 12:English, Afrikaans, Mathematics, Physical Science, Technical Drawing, Accounting
MS Projects,E-Mail,Lotus Notes,MS Office XP Visio,MS Word,Windows (basic),Internet,Windows 7,Word Perfect,Novell Unix,Lotus,MS Excel,Windows 2000,VIP Payroll,Unique Payroll,MS Explorer,MS PowerPoint,Unix,SAP,MS Outlook,AS 400,Windows XP
Information Technology:Head HR Reward Practitioner - International From 2017-06 To 2017-07

-Responsible for assisting with the design, development, communication, implementation and administration of benefits and compensation plans

- Aligning reward systems with the business goal

- Design of Reward Model for International and SA based on Telkom and BCX principles

-Facilitation of the Annual Salary Review for SA, SSA and UK

-Facilitation of the Annual Recognition Scheme

- Africa Assignee and Ex-pat management

- Managing compensation practices, i.e. Remuneration Surveys and market data evaluation

- Training for Rewardand ensuring sound reward practices are available to management

- Policy Updates for Expatriate, (long term), Africa Assignee, Salary Build-up for REMCO

- Participate in relevant surveys (e.g. ECA,Mercer, Hay Group, RemChannel)

- Ensure updated information e.g. Cost ofLiving allowances when required 

Attorneys:Freelance Rewards Consultant From 2017-02 To Current

Freelance Rewards Consultant (Compensation/ HR/ Payroll)
Advise on Contracts of Employment for Clients
Salary Benchmarking for Roles required by Clients
Determining of Compa Ratios for Clients workforce
Determining percentiles and range spread for Key
Review of Client Benefits and Allowances with a view to developing / enhancing an Employee Value Proposition for new and current workforce
Design of Induction Program for
HR and Payroll audits for Clients on
Advise Clients on determining Base Pay models and Salary
Design of Change Management Programs for Clients performing Mergers / Acquisitions

Banking:Payroll Specialist From 2015-03 To 2016-09

Payroll Specialist / Business Analyst - Projects - African Subs
May 2016 – September 2016
Business Analysis services, gathering requirements for projects and pre-project analysis for African Subs (Swaziland, Mozambique, Lesotho, Namibia, Tanzania, Botswana and GHANA) for remuneration processes and system alignment
Create Business Specification Requirements documenting system As Is and To Be processes for African Subsidiaries for HR, Finance and Payroll system
Business Consulting to elicit process trends, legislative requirements and introduction of Good Practise methodology to FNB International Division
Project Management of payroll centralisation to SA Shared Services Hub for African Subsidiaries of First Rand Group.
Union negotiation with in country Unions (Swaziland, Botswana, Namibia) for conversion from Peromnes Grading to Broadbanding
Communication on Project plans, deadlines to be met, engaging with various stakeholders on Project
Identify and communicate suitable options for implementation to Stake Holders
Mitigating risk and ensuring compliance to Process and Procedure manuals
Updating of HR Manuals for African Subsidiaries regarding changes in Wage Negotiations and any Legislative changes that are promulgated in country
Assisting IT and Technical Teams with implementation with draft design
User Acceptance Testing of Implementations
3rd Level HR and Payroll Operations Support

Finance Payroll Specialist – Secondment to Assist with Capacity
February 2016 - May 2016
Financial Payroll Reconciliation of Monthly payroll for approximately 32000 permanent staff members of First Rand Group (Ltd)
Monthly Leave Provision reconciliation
Manage the reconciliation of the Prepaid Expenses and Sundry Debtors General Ledger
Engage with Business for Recovery of Expenses
Consultation with Business on Financial practise regarding Direct and Indirect VAT attribution for various Divisions of First Rand Group
Assist Payroll Department with resolution of GL Payroll Queries.
Assist Finance Team with Third Party Payments
Income Statement Account Balancing based on Monthly processing
Posting of Journals

Payroll Specialist
March 2015 - February 2016
Re-engineering the paperless transaction processes to reduce operating costs. Manage cost/expenses within approved budget to achieve cost efficiencies for both internal and external customers.
Collection of risk related information to produce reports identifying losses and potential risk exposures and propose Business Solutions to eradicate / minimize risk
Formally document business requirements detailing the business needs, both existing needs and also the changes that are required in the status quo. Business Requirement Specification includes Business process support solutions.
Redesign operational processes to ensure seamless transactions whilst adhering to risk protocol.
Maintain existing Pay slip explanation document and create new document in the event of Payroll projects, create and maintain Payroll Calendar for SA and African Subs
Update Self Service cut off dates to ensure on time write back of financial transactions to HR Core aligned to Payroll calendar.
Engage with key Stake Holders in Business to determine and assist with HR /Payroll System enhancements.

Projects – Shared Services
Share Payment Facilitation via monthly Payroll, Payment to Expatriated staff via Payroll in USD Forex,
Remuneration Analysis for Variable Pay and Commission Earner Permanent Employees, Design the monthly Momentum Payment Schedule to accompany payment, Design of Group Engagement Survey for FRG to be linked to Service Provider from Intranet to Internet URL, Design of Annual Training Report for Centre of Excellence BU, Design of API spreadsheets for HR and Payroll Uploads

Pharmaceutical - Healthcare:HR and Payroll Manager From 2009-04 To 2009-07

Realigned EMP201 report for monthly payroll reporting purposes on Oracle platform
Reconciliation of all payrolls. Adherence to strict deadlines eg. Med Aid payment on 3rd monthly
Reconciliation and payment of third party payments as well as garnishee and maintenance payments
Processing of monthly legislated payments e.g. UIF, PAYE, SDL on a monthly basis
Submission of SETA, WCA and Stats SA Info to relevant parties.
General Ledger interfaces to Oracle for month-end reporting
Preparation and upload of Manual Journals for month end balancing
Balancing of General Ledger Balance sheet accounts to Trial Balance
Liaise with key Stakeholders from an HR/IR perspective on Business Strategic Developments
Maintenance and Updating of Company Policy and Procedure Manuals with regard to Payroll Policy and Process
Relocation, retrenchment and severance packages calculated
Application for tax directives and implementation on Payroll system.
Successful submission of 2009 Tax Year End Submission
Create Third Party payments database on Oracle similar to Salary payment methodology

Banking:Head of Employee Relations / Payroll SME From 2009-11 To 2015-02

Human Resources & Payroll:-
Complete management of Payroll Execution and Data Maintenance Departments which included the Human Resources Administration and Payroll Teams.
Accountable for in excess of 3800 salary payments monthly with Pay Points nationally in SA.
Assisting Accounts Executives on Business Unit requirements, impacts and consequences thereby mitigating Risk
Training and Up skilling of current Employee Relations Consultants on Legislative changes, impacts and consequences
Maintenance / Review of Current Policies
WSP, ATR and Skills Plan For WesBank
Payroll Implementation from Unique to Oracle R12
Introduction of Automated processes with full payroll functionality
Application for tax directives and implementation on Payroll system.
Monthly, Bi-Annual and Year End Tax submissions
Submission of EMP501’s at Tax Year End and distribution of IRP5 certificates
COIDA, ATR and WCA returns Annually

Compensation and Benefits:-
Annual Salary Review Process
Benchmarking of Salary and Allowances in line with Annual Salary Review and PAYE implications using RemChannel
Consultations for Section 197 Transfers
Consultations of Section 189 processes
Consultation and Engagement with Staff on Retirements and PHI processes
Assisting with IR Processes
Salary Benchmarking for new incumbents using Compa Ratios
Collation and submission of rem data to Remchannel.
Headcount analysis on quarterly basis
Change Management on Legislative Changes, Group Policy and Procedures
Performance Management
Liaise with key Stakeholders from and HR/IR perspective of Strategic Developments
Maintenance and Updating of Company Policy and Procedure Manuals with regard to Compensation, HR, Payroll Policy and Process in conjunction with Group People Governance Head of Department
Change Management sessions with Line Managers and Staff for Project Roll-Outs
Identified as a Key Stakeholder in Projects thus contributing to the success of the Projects by analyzing business needs, data analysis, Proof of concept presentation to Business EXCO, Implementation and testing, thereafter Roll-Out of Project.

Full month end Payroll Reconciliations
Reconciliation and payments to Third Party Service Providers as well as SARS, Department of Labour, Medical Aid scheme, Pension Fund
Monthly General Ledger Balancing
Manual Journal Uploads
Costing Analysis
Head Count Reporting
Business Unit Reporting
Annual Budgets and Headcount forecast

Project Management:-
Steering Committee Member for Bank Wide Projects
Section 197 transfers of CLM Group to First Rand
Section 197 Transfer of Toyota Financial Services to Toyota SA
Section 197 Transfer of Volkswagen Financial Services to Volkswagen Financial Service SA
Conversion from UniQue to Oracle R12 HR, Payroll and Finance Systems
Structural Optimization Project – Relocation of Staff from Regional Offices to Head Office
Rem Pack design for Voluntary Early Retirement Project – successful implementation from 2011 - 2014
Liaising with Service Providers e.g. BankMed, Pension Fund, Home Loans, Staff Bonds, Insurance, SARS ITA 88’s, etc to create a database on Oracle for monthly payments similar to Salary Electronic Transfer(EFT’s)
Designed Monthly Payroll Variance Report to assist Payroll Team to identify monthly anomalies
Design of monthly HR Board pack for monthly EXCO and HR meeting, monthly Payroll Reports, Third Party Vendor Schedules on Oracle R12
Designed Report for Performance Review scores to be vetted by Line Manager and Talent Review Committees for Annual Salary Increases.
Design of Annual Bonus increases upload template which generated a system .pdf Increase Letter to employees via encrypted e-mail

Food and Beverage:HR Admin & Payroll Manager - EMEA From 2007-10 To 2009-03

Human Resources:-
HR Systems and Administration - maintenance of Company Organogram, Roles and Positions, Cost Centre Maintenance
Recruitment and Selection - monitor the recruitment and selection process and update Policy when required, Ensure Induction program is carried out for all new hires in EMEA Region, facilitate the Exit Interview and information gathering for exiting employees.
Change Management for Projects – planning, presentation and implementation
Performance Management - provide training to Top and Line Managers as well as Workforce on Performance Management process and Policy.
Industrial Relations - monitoring of policy and processes for EMEA Region to mitigate risk to Region, provide advice and guidance on employee relations matters to ensure that cases are handled within the context of current legislation
Employment Equity - submission to Department of Labour of all statutory reporting, maintain accurate records on recruitment, terminations, disciplinary actions, etc in the design groups and occupational categories and levels as prescribed by the Act

Manage end to end Payroll operations for EMEA – managed a complement of 16 staff based in Woodmead (3), Port Elizabeth (4), as well as 2 based in Swaziland, 2 based in Namibia, 2 based in Botswana and 3 based in Kenya.
Responsible for monthly, wage and fortnightly payrolls as well as Directors, Executives and Expat salaries.
Manage In and Out Bound Expatriate staff – payroll and SARS submissions for Double Taxation requirements and exemptions in need, submission of Recharge spreadsheets to Global Head Office for payment of ex-pats salaries
Responsible for South Africa, Swaziland, Botswana, Namibia, Kenya, Turkey, UAE (Dubai) and Morocco payrolls
Adherence to Sarbanes Oxley (SOX) Guidelines for Global Reporting
Maintenance and submission of Global Headcount Data and Board Packs
Data submission for Climate Surveys
Assistance with On-Line business training program
Monitoring of Personal Development Plans
Performance Reviews on quarterly basis – statistical data analysis
Reconciliation of all payrolls - adherence to strict deadlines due to different Country Legislation
Reconciliation and payment of third party payments as well as garnishee and maintenance payments
Mandatory payments eg. UIF, PAYE, SDL on a monthly basis
Applications for Tax Directives and registration on SARS EasyFile for Tax Reference Numbers for staff
Tax Year End Reconciliation and Submissions for all Countries
Submission of SETA, WCA and Stats SA Info to relevant parties.
General Ledger interfaces to SAP for month-end reporting
Drafting / Updating of Policy and Process Manuals
Contracts of Employment, Screening, Selection, Krolls and MIE Checks

Compensation and Benefits:-
Expatriate Mobility - in consultation with Global HR - manage the Expatriate Remuneration Pack and movement in EMEA Region aligned to Host country taxation and legislation
Remuneration and Benefits - design of annual Remuneration pack for EMEA Region, market surveys and salary benchmarking (PE Corporate and Hay Group), Calculation of Annual Incentive Bonus(AIP) and Annual Bonus payments based of Performance Review outputs
Conversion from Peromnes Grading to Broadbanding Hierarchy
Realign Company Compensation - move from Basic Pay and Benefits to Total Cost to Company
Monitoring of SEFS transfer and payments to employees when Share Options are exercised.

Project Management:-
Payroll and HR conversion from CRS Technology payroll to VIP Premier Payroll system
Union Negotiations - Conversion of Weekly paid staff to Salary base – Union Based environment
Task Grading System conversion to Broad banding
Payroll Implementation of VIP Premier for African business unit from CRS Technology with interfaces into Global Office SAP system.

Banking:Human Resource & Payroll Officer From 2006-04 To 2006-06

Recruitment and selections of job candidates
Chairing of disciplinary hearings
Implementing Bank Policy and Procedures adhering to Labour Relations Act, Basic Conditions of Employment and Banking Council of South Africa
Advising employees on Bank procedures
Dealing with employee grievances
Maintenance and administration of payroll using VIP Payroll System,
Reconciliation of monthly payroll.
Handling salary queries.
Processing of Staff Loans, Leave,
Leave provision reports
Provident Fund and Death Benefit Claims
Employment Equity Reports and submissions
Payment of Payroll Mandatory Deductions eg. U.I.F, P.A.Y.E, Levies
Salary Costing Reports

Service:Payroll & H R Admin Manager From 2006-06 To 2007-09

Management and Supervision of 7 Payroll Administrators and 1 Administrative Clerk
Processing of Payrolls using both SAP(R3) and VIP payroll systems.
Chairing of disciplinary hearings
Reconciliation of monthly payrolls both Administration, Operations and Labour (Wages).
Handling salary queries.
Processing of all Salary input.
Processing of leave reports both for accrual and provision on SAP.
Provident Fund and Death Benefit Claims ? company uses both ABSA and Glenrand M.I.B.
Employment Equity Reports, Workplace Skills Plan and Annual Training reports submissions
Payment of Payroll Mandatory Deductions eg. U.I.F, P.A.Y.E, Levies as well as Third Party and Garnishee payments.
Salary Costing Reports ? Eg, Strengths, costings per Business Area (SAP), Contract CTC (both weekly and monthly), General Ledger and Invoice Reports ? using Job Costing Module on VIP.
Chairing of Disciplinary Hearings
CCMA Company representation
Recruitment of Targeted Individuals
Training Programs
Drafting of Letters of Appointments
Soft Skills Program implementation

t/a Corporate Business Solutions CC:Director From 2005-06 To 2006-04

Outsourced HR, Payroll and IR Service Provider
Recruitment and selections of job candidates
Chairing of disciplinary hearings and representation for both Employer and Employee at CCMA
Drafting of Policy and Procedures manuals according to Labour Relations Act and Basic Conditions of Employment.
Maintenance and administration of client payrolls using VIP Payroll System outsourced to business
Tax Year-End Reconciliation for client payrolls
Submission of IRP5 / IT3A run to SARS for client payrolls
Salary Costing Reports for client payrolls

Service - Consulting:Outsourced HR and Payroll Consultant From 2005-04 To 2006-06

Enviroserv Waste Management Services –
Financial year- end audit – assisted auditors
Resolve employee grievances regarding payment of salary/wages.
Parallel payroll processing for payroll conversion
Final month-end reports and reconcile payrolls
Design interview criteria for recruitment of HR and Payroll roles
Designed Job Skill Test for potential candiates

Barrows Design and Manufacturing –
Assisted in financial year-end audit alongside auditors
Set up Employment Equity Reports on system
Skills SETA Submissions – drafted on system Reports
Processed fortnightly and weekly wages
Monthly Payroll processing
Weekly and Monthly leave reports
Designed Annual Leave Roster for Factory staff

Royal Food Services –
Assisted with capture of payroll
Designed system reports for Costing, Leave, Wages Analysis
Designed Audit reports done on payroll as previous payrolls were not reconciled.
Held disciplinary hearings for Company.
Assisted HR Manager to define interview criteria for various roles in organisation
Assisted HR Manager with selection and induction programme of employees for new contracts.

Employ-Rite CC –
Reconciliation of MIBCO returns from March 2005 – November 2005.
Assisted with payroll processing.
Resolution of Payroll queries.
Assisted HR Manager with KPI’s and KRA’s for various roles as part of Labour Broking Offering
Submission of Provident Fund schedules for payment to ex-employees.
Submission of Death Claims for benefits to next of kin.

Capital Outsourcing Group C.C. –
Capture of payroll input for separate division of Capital Outsourcing group
Capture of payroll input using D-BIT SYSTEMS
Handling of payroll queries.
Balancing hours on payroll
Reconciling of payroll to clients schedules
Correspondence with Clients.
Invoicing of clients using Pastel system.
Downloading of payrolls for transfer into employee bank accounts.
External payments eg. Garnishees, loans, advances

Service:Personnel Officer From 2000-03 To 2005-04

Recruitment and selections of job candidates
Assistance with strike-actions
Chairing of disciplinary hearings
Implementing Company Policy and Procedures according to Labour Relations Act and Basic Conditions of Employment.
Dealing with employee grievances
Maintenance and administration of seven payrolls using VIP Payroll System
Payment / Transfer of Salaries using bank systems, via, PACS (FNB), CATS (STD BANK), CASH FOCUS(ABSA)
Previously used Unique payroll system
Maintenance of monthly casual wages
Reconciliation of monthly payroll.
Handling salary queries.
Processing of Staff Loans, Leave, Garnishees
Leave provision reports
Provident Fund Death Benefit Claims
Employment Equity Reports and submissions
Tax Year-End Reconciliation
Submission of IRP5 / IT3A run to SARS
Payment of Mandatory Deductions eg. U.I.F, P.A.Y.E, Bargaining Council Levies, etc
Salary Costing Reports
Personal Assistant to Director
Flight and Accommodation Bookings
Assistance with general office administration
Processing of payrolls that have been out-sourced to company e.g. Amoti Security

Accounting:Relief Aid to Director’s of Corporate Finance From 1999-06 To 1999-07

Relief Aid to Director’s of Corporate Finance / Public Sector / Forensics Division / Human Resources Division
Divisional STRATCO and MANCO Minutes
Screening of telephone calls and faxes
Flight and accommodation bookings
Setting up of training courses
Venue Bookings
Dictaphone typing
Invoicing of clients
Drawing up of Fee Notes

Banking:Human Resources Administrator From 1999-07 To 2000-01

Human Resources Adviser: Special Services:-
Administration salary costs and payments
Reconciliation of Group Life Advances
Administration of Bond Subsidies
Conducting market research, initiating or updating policy changes regarding housing, tax, vehicle schemes, pension and provident fund, personal loans, medical aid, leave, long service awards, workmen’s compensation and UIF, subsistence and transport allowance.
Guidance to employees on policy and procedures
Administration of all employee benefits regarding housing, vehicle allowances, long service, pension and provident fund, medical aid, retirement and disablement, group life, salaries and benefits.

Human Resources Adviser : Salaries & Benefits:-
Maintenance of employee records for processing of salaries (Unique, CRS AS-400 Sys)
Processing of Leave
Capitalization of Leave
Processing of Staff Loans
Travel Claims
Reconciliation of Medical Aid and Pension Premiums
Handling Salary Queries
Processing of Vehicle Allowances
Processing of Salaries for temporarily employed staff in the company.

Service:Admin Clerk From 1996-01 To 1999-04

Research and Development Assistant:-
Assistant with Research into new products on the market
Maintain accurate records with regards to dietetics
Assist with recipes, nutritional values for products
Designing of Menu Plans
General Office Duties
Assistance with Yearly Departmental Budget
Flight and Accomodation Booking

Plus Club Magazine Coordinator:
Maintenance of all Plus Club records on a monthly basis
Writing of feature articles for magazine
Handle of all correspondence with regards to magazine
Assist in layout and design and obtaining competitions and giveaways for each new issue
Posting of Magazine to Existing Client Database on a monthly basis
General Office Duties
Minute Taking, Filing, Typing
Arranging Photo-Shoots and correspondence with retail outlet for shoots

Administrative Clerk:
Appointed as Temporary Supervisor to Salary Department (Unique System)
In charge of Natal and Eastern Cape Regions
Data Capture of Timesheets for payment for payment of salaries (daily basis)
Processing of Leave Pay
Processing of Expense Claims and Commission on Stock Sales
Keeping Records of all staff
Payment of Salaries to all field staff
Handling of Salary Queries
Relief on Switchboard

Ekurhuleni (East Rand)
Johannesburg (Incl. Northern Suburbs)
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