For Applicant Tracking
For Disorders of the Feet
For Investment Management
For Pre- Schooling
For IT Support
For Tax & Accounting
For Tailored Legal Solutions

Contact Details
Address:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Tel: (011) 970 3166
Email: unique@unique.co.za

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Personal Assistant / Admin / Secretary

Candidate: 449073
Available: Available
Location: Johannesburg (Incl. Northern Suburbs)
Gender: Female
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Personal Assistant / Admin / Secretary
R20000- R30000
Immediate
White
36
449073
Matric
Office Management

Office Management:Professional Communication & Office Management
Matric:
Pastel Basic,Internet,Windows (basic),Adobe Reader,Windows,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,MS Word
Agriculture - Horticulture - Botanical:PA Senior Management / Office Administrator From 2016-10 To 2018-04
Duties

Personal Assistant to the CEO & Director - Duties Include:

  • Operating the entire function of the administration of the Head Office such as fulfilling the role as PA to the CEO & Director
  • Reporting to the Ceo & Director, in matters of the PA function, this would include duties affiliated with and/or associated companies
  • Diary management and scheduling of meetings
  • Booking of all flights, car rental and accommodation
  • Assisting the CEO & Director with all secretarial and administrative tasks, such as typing of letters and confidential documents
  • Collecting of clients for meetings at times
  • Running personal and business errands for both CEO & Director
  • Personal banking for the Director. This would include making payments, retrieving bank statements and any other bank related issues

 

Assisting the Finance department - Duties Include:

  • Assisting the Head of Finance with any basic accounting queries. This would include: Month end reports and preparing Vat Submissions
  • Working on Sage One Accounting system.  Loading Supplier payments, creating invoices etc.
  • Preparing payments for all our suppliers as well as maintaining a payment list for all payments going out the bank account in the company
  • Reporting and assisting the Finance Manager in matters of admin duties

 

 Full Office Administration - Duties Include:

  • Filing of important and confidential documents, agreements, contracts as well as keeping all paperwork and filing up to date
  • Keeping track and ordering of Company stationery as well as Business Cards
  • Booking company vehicles in for services as well as collection of all licence discs and all papers relating to the vehicles
  • Creating files for meetings
  • Assisting with all Company IT related issues which would include reporting IT matters, following up and ensuring that the Company runs smoothly should the IT personal not be available  

Meat Industry:Office Admin/Finance Assistant From 2015-09 To 2016-08
Duties
  • Assisting in the accounts department with all admin account related functions
  • Sorting out and capturing all invoices for our Head Office in Kimberley
  • Managing all maintenance and stationery queries
  • Reporting weekly to the Finance Manager as well as the CEO
  • Preparing payment requests as well as credit notes

Cellphone Industry:Company Secretary/HR Assistant/Accounts Assistant/Employment Confirmations Manager From 2013-01 To 2015-08
Duties

Position held: H.R. Assistant and Company Secretary

Period January 2013 – August 2015

 

  • Providing clerical and administrative support to Human Resources Management
  • Compiling and updating employee records (hard and soft copies)
  • Assist HR Management with employee requests regarding human resources issues, rules, and regulations as well as capturing Employee’s data on VIP Payroll
  • Assisting with day to day operations of the HR functions and duties

 

Position held: Employment Confirmations Manager

Headed team of 4 people, this included: -

 

  • Confirming of employment for potential clients (Calling the place of work and confirming with the HR Department)
  • Heading my team in order for them to meet their daily and monthly targets
  • Liaising with the Call Centre (+- 90 Agents) regarding all client queries and organizing weekly meetings

Cellphone Industry:Receptionist/Accounts Assistant From 2009-08 To 2012-12
Duties

Position held: Finance assistant & Debt Collecting

Period: August 2009 – December 2012  

 

Relocated within Company to a Debt Collector for approx. 8 months which involved: -

 

  • Calling clients daily with regards to missed payments, Clients who owe money from overdue accounts as well as negotiation of outstanding payments.
  • Processing all client queries
  • Preparing payments and refunds for Clients
  • Assisting the Financial Manager with all admin work

 

Position held: Receptionist

Period: August 2009 – December 2012  

 

  • Answering of a busy switchboard
  • Dealing with Client queries / walk in Clients
  • Ordering of stationery
  • Assisting with Warehouse and Repair Centre queries
  • Managing and emailing of all staff messages
  • Booking of all appointments and accommodation for the CEO
  • Handling all Building Maintenance and Management queries
  • Assisting the contract Manager i.e. typing up of all cellphone contracts
  • Keeping record/updating of all cellphone stock in the Company
  • Reporting to the Manager weekly regarding Contracts, daily stock take as well as all admin duties for the Company
  • Capturing C. V’s for the HR Department, assisting with HR general work

General typing and admin for the Company


Administration for the meat trade:Administrative Secretary From 2007-02 To 2009-05
Duties

Position Held:  Receptionist / Administrative Secretary

Period: February 2007 to – 31st May 2009

 

Duties:

 

  • Answering of a busy switchboard
  • Typing of contracts & general correspondence
  • Organising of Board Meetings and Trustee Meetings
  • Organising of Trustee Packs for Meetings
  • Booking of local Travel
  • Organising of company functions
  • Diary management
  • General Administration
  • Stationery management
  • Filing & binding of documents
  • Maintenance within the Company
Johannesburg (Incl. Northern Suburbs)
Edenvale
English
English
Yes
Johannesburg (Incl. Northern Suburbs)
Married
Available
Yes
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