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Address:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Tel: (011) 970 3166
Email: unique@unique.co.za

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Document Control Manager

Candidate: 499213
Available: Available
Location: Johannesburg (Incl. Northern Suburbs)
Gender: Male
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Document Control Manager
R35000- R80000
Immediate
White
43
499213
Certificate
Quality Management

Configuration Management:
Quality Management:
Personnel Management :Communications, Business Economics, Personell Management, Statistics, Labour Law, Industrial Relations
12:English, Afrikaans, Geography, Biology, Business Economics and Metalwork
Routers,computer litaracy,Data capturing,MS Sharepoint,Microsoft Office,ISO 9001,ISO 18001,Microsoft Word,Access,ISO 14001,Adobe Photoshop,Adobe,Team Orientated,Drop box,MS Excel,MS Outlook,MS PowerPoint,Fibre-Optics,Excel intermediate,Microsoft Access,End User Computing,E-Mail,MS Projects,Primovera,Adobe Reader,time management,MS Word,MS Schedule,Project Management,Communication skills,Quality Assurance,Excel proficient,Ms Office,Project Administration,Computer Literate,Planning,People Management,Word,Health an Safety,Communication
Manufacturing:Contract Manager From 2017-09 To 2018-06
Duties
  • Liaising with clients and reporting progress on the project.
  • Scheduling of Site activities and maintain site schedule.
  • Report on project costs and update cost reports.
  • Meeting and supervising Subcontractors.
  • Track daily activities with Subcontractors.
  • Managing and planning all deliveries to and from site.
  • Making general safety inspections (on site/safety file) and ensuring a high standard of site safety is always implemented.
  • Maintain daily diaries and communicate site progress with head office.
  • Managing and motivating site installation teams and site administrator.
  • Ensure that the quality of the installations done are of a high standard.
  • Compile and complete comprehensive QA/QC documentation files.

Duties
  • Drive the QA/QC and inspection process forward with respective package managers and act on behalf of the QA/QC Manager when required.
  • Compile and track all in-house installation, control and reticulation inspections and follow ups with client.
  • Compile method statements.
  • Schedule and compile information with the client regarding punch lists.
  • Compile and complete comprehensive QA/QC documentation files.
  • Recording and compilation of all commissioning/control and testing reports.
  • Generate O&M Manuals.
  • Generate training manuals and training material.
  • Provide assistance with the setting up and finishing of the occupational Health and Safety file.

Project Management:Consultant From 2017-04 To 2017-09
Duties
  • Documentation Management system set -up and implementation
  • Document Management Training
  • Project Set-up
  • Schedule Analysis
  • Schedule Review and reporting

Manufacturing:QA/QC & Document Control From 2016-08 To 2017-02
Duties
  • Liaising with clients and reporting progress on the project.
  • Scheduling of Site activities and maintain site schedule.
  • Report on project costs and update cost reports.
  • Meeting and supervising Subcontractors.
  • Track daily activities with Subcontractors.
  • Managing and planning all deliveries to and from site.
  • Making general safety inspections (on site/safety file) and ensuring a high standard of site safety is always implemented.
  • Maintain daily diaries and communicate site progress with head office.
  • Managing and motivating site installation teams and site administrator.
  • Ensure that the quality of the installations done are of a high standard.
  • Compile and complete comprehensive QA/QC documentation files.

Duties
  • Drive the QA/QC and inspection process forward with respective package managers and act on behalf of the QA/QC Manager when required.
  • Compile and track all in-house installation, control and reticulation inspections and follow ups with client.
  • Compile method statements.
  • Schedule and compile information with the client regarding punch lists.
  • Compile and complete comprehensive QA/QC documentation files.
  • Recording and compilation of all commissioning/control and testing reports.
  • Generate O&M Manuals.
  • Generate training manuals and training material.
  • Provide assistance with the setting up and finishing of the occupational Health and Safety file.

Engineering:Document & Materials Control Manager From 2008-01 To 2016-08
Duties

Document Control

  • Manage the Documentation Services department by providing effective direction and motivation of the departmental staff.
  • Ensure that staffing numbers are held at a level to maintain efficient and timely processing of project documentation.
  • Conduct New Hire Orientation on the Quality Management System processes.
  • Evaluate current and future budget requirements for the department. Determine budgets and motivate the budgets and expenditures to the executive committee.
  • Reduced department overheads by streamlining the Document Management work flows and processes and by removing barriers to complete tasks.
  • Reduced the company’s paper and printing expenditure by 60% by implementing electronic document reviews and limiting wasteful printing and copying.
  • Establish Progress Measurement methodology with Project Controls Manager.
  • Key role in the design and implementation of a new time keeping and project man hour budgeting and forecasting system.
  • Provide ongoing training of Document Management and Quality systems and procedures to department and the entire organisation.
  • Established and continuously improve the Document Management procedures and Work Instructions for Head office, Satellite offices and all Site offices to ensure that the highest standards are achieved and maintained by the department.
  • Implement Performance Management and balanced scorecard system for department and for each team member and conduct regular (Quarterly) performance reviews.
  • Train and evaluate staff to meet the projects and client requirements and to improve the department’s and staff capabilities.
  • Continuous development of staff through mentorship and skills transfer programmes.
  • Identify and Implement documentation interfaces with the Client and all other stakeholders.
  • Provide weekly/monthly document status and progress reports to Project and Engineering Management.
  • Maintained and updated intellectual and legacy data to current corporate standards.
  • Established a robust electronic database and document & records numbering system for all divisions and site offices.
  • Set up of Document Control on various sites (Local and International) and conduct regular audit assessments on site to ensure compliance to ISO 9001:2008 and corporate standards and procedures.

Records Management

  • Key role in the development and implementation of a SharePoint document collaboration system.
  • Custodian of the corporate Records Management system (iManage).
  • Ensure all records are captured correctly and are secure.
  • Implement and manage Archiving system for the Company and draw up procedures related to archiving.
  • Reduced the company’s archiving costs by 50% through re-negotiating existing contracts, SLA’s and sourcing/evaluating new archiving vendors.
  • Initiated and managed the off-site storage and retrieval of documents

Quality Management

  • *Manage the corporate Quality Management library and perform audit assessments on site and within the office in the absence of a Quality Assurance Manager.
  • Effectively hosted and managed all customer and internal initiated audits and drove related corrective actions to closure.
  • Key role in ensuring that the organisation maintained and retained its ISO 9001:2008 certification.
  • Ensure quality of product to enhance the level of service provided by the department.
  • Devised and sustained a Document Control System for the Quality Process procedures and Engineering documentation to satisfy the requirements for ISO 9001-2008.
  • Ensure Continuous Improvement of business processes and facilitate in the Change Management thereof.

Configuration Management

  • Managed the Configuration and Content Management department for the nuclear division of Aveng Engineering.
  • Execute implementation plans for new and upgraded enhancements to systems and products as required.
  • Monitor the project change management process and ensure that all stakeholders are notified of the changes.
  • Managed and reviewed all process policy statements training manuals and relevant supporting documentation.

Engineering:Senior Document Controller From 2006-01 To 2007-12
Duties
  • Training of all new Document Control Staff on procedures and software used.
  • Set up document control department for the company on the PBMR Fuels Plant.
  • Assisted PBMR Configuration Management department.
  • Integrate the communication levels between Doc Control, Engineering and the Planning Department.
  • Represent the Document Control Department at Management meetings.
  • Represent the Document Control Department at Progress meetings.
  • Manage the Procurement and Installation of all equipment for document control - Scanners / Printers / Photocopiers etc.
  • Compile and issue weekly/Monthly status reports on all documents issued and received to Management, Engineering Dept and Vendors.
  • Lead Document Controller for Krupp Materials Handling.
  • Set up document control department for Krupp Materials Handling
  • Administer the daily operations within document control and the registering of all technical drawings and documents on in house document management system.
  • Prepare procedures for the use of document control
  • Manage Junior Staff members and audit performance annually.
  • Compilation of various document control reports for vendors and engineers.
  • Compilation of final documentation for client.
  • 2 years Site Document Control on various projects.

Duties
  • Administer the daily operations within Document Control and the registering of all technical drawings and documents on in house document management system.
  • Set up site document control and train staff
  • Audit various sub-contractors for compliance.
  • Compilation of various document control reports for vendors and engineers.
  • Compilation of final documentation for client.

Engineering:Document Controller From 1998-08 To 2005-12
Duties
  • Training of all new Document Control Staff on procedures and software used.
  • Set up document control department for the company on the PBMR Fuels Plant.
  • Assisted PBMR Configuration Management department.
  • Integrate the communication levels between Doc Control, Engineering and the Planning Department.
  • Represent the Document Control Department at Management meetings.
  • Represent the Document Control Department at Progress meetings.
  • Manage the Procurement and Installation of all equipment for document control - Scanners / Printers / Photocopiers etc.
  • Compile and issue weekly/Monthly status reports on all documents issued and received to Management, Engineering Dept and Vendors.
  • Lead Document Controller for Krupp Materials Handling.
  • Set up document control department for Krupp Materials Handling
  • Administer the daily operations within document control and the registering of all technical drawings and documents on in house document management system.
  • Prepare procedures for the use of document control
  • Manage Junior Staff members and audit performance annually.
  • Compilation of various document control reports for vendors and engineers.
  • Compilation of final documentation for client.
  • 2 years Site Document Control on various projects.

Duties
  • Administer the daily operations within Document Control and the registering of all technical drawings and documents on in house document management system.
  • Set up site document control and train staff
  • Audit various sub-contractors for compliance.
  • Compilation of various document control reports for vendors and engineers.
  • Compilation of final documentation for client.
Johannesburg (Incl. Northern Suburbs)
Sandton
English
Afrikaans
Yes
Buffalo City (East London), Cape Town, Ekurhuleni (East Rand), eThekwini (Durban), Johannesburg (Incl. Northern Suburbs), Nelson Mandela Metropole (Port Elizabeth), Tshwane (Pretoria), Johannesburg South, Johannesburg (West Rand), Vereeniging, Vanderbijl, Johannesburg (CBD), Johannesburg
Yes
Not Known
Available
Yes
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