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Address:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Tel: (011) 970 3166
Email: unique@unique.co.za

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Office ,Sales and Projects Administration and Coordinator

Candidate: 75010
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Office ,Sales and Projects Administration and Coordinator
R150000- R25000
Immediate
Black
Age Not available
75010
Certificate
Project Management Professional

Public Fnance and Accounting :Public Finance and Accounting , Communication , Accounting
Marketing Management :Marketing Management , Communication , Computer
Project Administration :Project Support
Project Management Professional :PMBOK
Business Management :Business Literature , Bookeeping , Business Management 1
Grade 12:N Sotho , Afrikaans , English , Accounting , Economics
Syspro,Rascal,E-Mail,MS Projects,MS Excel,MS Outlook,MS PowerPoint,Pastel Evolution
Manufacturing:Cross Border Sales Coordinator From 2018-03 To 2018-12
Duties
  • To receive and process parts orders and enquiries ensuring customer requirements are met in a professional and timely manner.
  • To provide a professional after-hour service to Customer and the Workshop.
  • Motyuoadi Curriculum Vitae - 2 of 8
  • Remain conversant with company products and services.
  • Actively market & sell products & services
  • Conduct constructive customer calls: Quantity of calls made vs. customer base
  • Handle customer enquiries:
  • Quantity of quotes made vs. enquiries received.
  • Quantity of invoices vs. quotes.
  • Quantity of lost sales vs. quotes (excludes back orders).
  • Quantity of credits vs. sales (excluding core).
  • Close sales: Quantity of sales vs. AOP.
  • Manage back-orders: Oldest date of back order not more than 2 weeks & Back orders received by lost sales.
  • Provide Product Support: Interpret customer enquiries & provide relevant information and satisfy customer needs & concerns.
  • Ensure customer satisfaction: Positive trend in customer satisfaction index.
  • Maintain customer records: Accurate data
  • Build & maintain customer relationships: Positive trend in customer satisfaction index.
  • HSE related tasks (Update registers, monthly meetings to be held, on site HSE representative, administration regarding this)
  • Resolve AR queries, and maintain a clear negative balance sheet, by following up on customer cash funds, and correct accordingly.
  • Ensure compliance by adhering to all implemented MIP’s, for example: Credit notes, Over/under shipment from CGL, and manual waybill processes.

 


Education :Sales and Project Administrator From 2017-05 To 2018-03
Duties
  • Processing provincial sales orders and quotes to customer on Evolution

  • Preparing Tender documents for bidding
  • Updating customer and line manager on orders status
  • Liaising and coordinating between the Finance Manager and the customer in order to manage the distribution and order delivery process.
  • Liaise with the various department of education LTSM officials and ensure that MCIS material is included in their annual catalogue that get sent to schools for them to place orders
  • Browse the internet daily looking for tenders requesting resources to be supplied
  • Dispatching catalogues to customers along with all relevant documents required
  • Ensuring a 100%monthly call rate to all customers regarding internal sales portfolio
  • Achieving the relevant sales budget stipulated by Management
  • Following up on pre-payments with finance and ensuring that all funds are received prior to deliveries and invoiced accordingly.
  • Ensuring that all purchase orders are received from clients prior to dispatching
  • Following - up on all stock levels of relevant products and monitoring incoming deliveries /shipments from manufacturer to fulfil customer requirements
  • Controlling all expired and damaged stock and reporting it to the Finance Manager
  • Produce stock related reports or statistics as and when required by Management
  • Update Sales File for Audit purposes
  • L Motyuoadi Curriculum Vitae - 3 of 8
  • Monthly report needs to be prepared and submitted to the Finance Manager on
  • No of customers called, catalogue and price list distributed
  • No of quotations sent
  • No of quotations turned into actual sales
  • No of projects order supplied
  • Pending orders
  • Department of Education – catalogue inclusion update
  • Sales to date figure – split between direct and project sales
  • Warehouse
  • Supervise the stock controller
  • Verify all stock received when they are delivered to provinces /customers
  • Verify all orders before they are dispatched
  • Call the courier and ensure that all orders are dispatched
  • Ensure correct documentation is submitted to finance in order for the orders and stock received is captured correctly on Evolution
  • Ensure stock takes are done on a quarterly basis and that proper procedure is followed
  • Verify all stock take figures to ensure accurate counting
  • Investigate all variances and report problems to the Finance Manager
  • Monitor that policies and procedure are followed when receiving, picking and dispatching stock
  • Ensure all orders are delivered timeously and follow up with the customer that stock received in good order
  • Ensure that the warehouse is clean at all times and that stock controller keeps all files up to date and no paper laying around
  • General/Adhoc
  • Attend to telephone queries from suppliers, employees, etc.
  • Filing of all documents
  • Assist the Finance Manager with development of any functions required for the smooth running of the Sales Department and the organization.
  • Propose any improvement areas in writing, regarding procedure, policies and systems as a member of Sales Department
  • Implement changes in systems and procedures as agreed in writing with the Finance Manager
  • Attend meetings as and when required to by the Finance Manager, HR Manager or the Executive Director
  • Carry out any ad-hoc functions as and when required by the Finance Manager, HR Manager or the Executive Director

 

 


Manufacturing and Engineering :Financial Administrator From 2016-03 To 2016-08
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Manufacturing and engineering :Sales Administrator and coordinator From 2016-09 To 2017-02
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Manufacturing :Project Coordinator From 2015-02 To 2014-05
Duties
  • Quotations and tenders as required

  • Receive new orders for projects (Verbal or written)

  • Open projects on Syspro

  • All planning linked to the project which includes (buying, arranging accommodation,

    Vehicle etc

  • Receive time sheet and correspond with Project Manager who will check and sign it off

    Send it to HR

  • Oversee all plant equipment returns and liaise with equipment suppliers, i.e. jack hammers

  • Invoice projects

  • All cost in project to be linked to project

  • Summarize projects costs vs project value (see if any profit was made)

  • Ensure that invoices are signed and and returned with POD for final payment from customer

  • Responsible for project vehicles , i.e. licence disk,services,log books for medicals etc

  • Arrange training on forklifts, heights etc. for people on site and keep track of expiry date

     


Manufacturing and Engineering :Assistant Administrator From 2015-07 To 2016-02
Duties
  • Confirming order receipt with standard return reply to customer
  • Order capturing  (Purchase Orders from customers)
  • Confirm system prices with customer price list prior to capturing orders
  • Customer Service (answering telephone and e-mail queries regarding product, quotations, sending credit application, creating COD accounts on the system  and price lists)
  • Support sales agents in the field with any reasonable information requests and assistance with relevant arrangements
  • Follow complete sales order process, as set out by procedural document
  • Liaison with Logistics and warehouse to ensure timeous deliveries and stock availability
  • Liaison with customers and sales agents to advise order status, expected date of delivery, etc.
  • Data capture on Excel spreadsheets
  • Manage a small internal sales team
  • Support the Sales & Relationship Manager with required administration and management
  • Ad-hoc duties may be required from time to time
  • Manage the branches
  • Coordinating the orders from the branches

Duties
  • Raising purchase order
  • Creating of Projects and jobs
  • Credit limit checks
  • Credit Transfers
  • Credit notes – always approved first with supporting documents
  • Submit purchase order to suppliers
  • Invoicing
  • Closing of WIP jobs must be approved and checked
  • Track and close off WIP jobs, including open  and zero transaction jobs
  • COD customer matching of payment and invoices
  • Updating invoice schedule /Sales reports
  • Freight invoice and POD Tracker
  • Revenue recognition upon receipt of POD
  • Phasing the invoices from the suppliers for payment
  • Assist with admin related queries
  • Provide support where applicable
  • Creating new COD’S accounts  on the system (Rascal)
  • Cash manager and Journal Adjustment
  • Deferred  revenue recon  and supporting documents
  • Deferred  revenue recon  - adjustment and correction on  Rascal
  • Inventory transfers / bookings
  • Inventory count and recon
  • Inventory Management
  • File review sign off
  • Liaising with internal auditors
  • Capturing cash payment

Duties

Telecommunication :Junior Project Manager From 2013-03 To 2014-02
Duties
  • Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions
  • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders.
  • Organizing and conducting Project Definition Workshops, weekly and Monthly meetings.
  • Keep the plan up-to-date on a daily basis, tracking progress on all deliverable.
  • Communicate the current deliverables and deadlines to all responsible parties.
  • Change Control: Preparing the Change Notes as and when required
  • Create and update project plans on MS project
  • Risk and Issues registration
  • Resource Management • Procure Project Supplies
  • Preparing for project hardware/software to be shipped to sites
  • Preparing Milestone Acceptance Certificates and obtain signoffs
  • Create and maintain Project and Service Requests Costing Sheets.
  • All Ad-hoc activities that may arise from daily running of projects
  • Produce the Project Status report to all stakeholders on a weekly and Monthly basis
  • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis.
  • Maintain all project documentation:
  • Ensure all required project documentation is saved and maintained on the central file server.
  • Ensure the appropriate documents are always available to all stakeholders.
  • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs
  • Preparing and maintaining all the necessary documentation required for the Project execution e.g.
  • Risk Register
  • Issues Register
  • Weekly Report
  • Monthly Report
  • Quality Plan
  • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work
  • Ensure projects are 90% within TAT as per the Project Plans
  • Ensure proper documentation is signed off by all parties concern
  • Ensure documentation is stored accordingly in the project repository
  • Increase product knowledge on all new products
  • Ensure knowledge of all system and process within the department
  • Ensure adherence to Project methodology on all project written communication, including minutes of meetings
  • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects
  • Ensuring high standard of projects documentation
  • Status Report
  • Provide in – house / on the job knowledge sharing with all projects administrators
  • Ensure effective management reporting is provided on all projects
  • Ensure post mortems carried out on all projects
  • Ensure effective reporting is provided to clients on all active projects
  • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators)
  • Ensure timeous ndover to relevant support division

Duties
  • Understand the role of the Project Office.
  • Exposure to all the Planning Processes in the Office
  • Implement change and version control within the project office environment.
  • Co-ordinate all project-related events.
  • Filling of Project documents, creating backups for project documents and storing on the shared drive.
  • Manage data and backup procedures effectively.
  • Schedule appropriate meetings.
  • Compile and distribute minutes of meetings and the Agenda.
  • Compile and distribute appropriate Project Reports
  • Plan, Organize and co-ordinate workshops
  • Organize and send out meeting requests and updates to relevant stakeholders
  • Scribe at workshops.
  • Procure project supplies.
  • Update the Project Register.
  • Understanding of what is a business case and compiling business cases with the client
  • Meeting with the client in order to compile the Business Cases
  • Understanding the importance of consulting with different clients and maintaining a good relationship

  •  

Duties

Telecommunication :Project Administrator From 2008-06 To 2013-02
Duties
  • Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions
  • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders.
  • Organizing and conducting Project Definition Workshops, weekly and Monthly meetings.
  • Keep the plan up-to-date on a daily basis, tracking progress on all deliverable.
  • Communicate the current deliverables and deadlines to all responsible parties.
  • Change Control: Preparing the Change Notes as and when required
  • Create and update project plans on MS project
  • Risk and Issues registration
  • Resource Management • Procure Project Supplies
  • Preparing for project hardware/software to be shipped to sites
  • Preparing Milestone Acceptance Certificates and obtain signoffs
  • Create and maintain Project and Service Requests Costing Sheets.
  • All Ad-hoc activities that may arise from daily running of projects
  • Produce the Project Status report to all stakeholders on a weekly and Monthly basis
  • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis.
  • Maintain all project documentation:
  • Ensure all required project documentation is saved and maintained on the central file server.
  • Ensure the appropriate documents are always available to all stakeholders.
  • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs
  • Preparing and maintaining all the necessary documentation required for the Project execution e.g.
  • Risk Register
  • Issues Register
  • Weekly Report
  • Monthly Report
  • Quality Plan
  • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work
  • Ensure projects are 90% within TAT as per the Project Plans
  • Ensure proper documentation is signed off by all parties concern
  • Ensure documentation is stored accordingly in the project repository
  • Increase product knowledge on all new products
  • Ensure knowledge of all system and process within the department
  • Ensure adherence to Project methodology on all project written communication, including minutes of meetings
  • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects
  • Ensuring high standard of projects documentation
  • Status Report
  • Provide in – house / on the job knowledge sharing with all projects administrators
  • Ensure effective management reporting is provided on all projects
  • Ensure post mortems carried out on all projects
  • Ensure effective reporting is provided to clients on all active projects
  • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators)
  • Ensure timeous ndover to relevant support division

Duties
  • Understand the role of the Project Office.
  • Exposure to all the Planning Processes in the Office
  • Implement change and version control within the project office environment.
  • Co-ordinate all project-related events.
  • Filling of Project documents, creating backups for project documents and storing on the shared drive.
  • Manage data and backup procedures effectively.
  • Schedule appropriate meetings.
  • Compile and distribute minutes of meetings and the Agenda.
  • Compile and distribute appropriate Project Reports
  • Plan, Organize and co-ordinate workshops
  • Organize and send out meeting requests and updates to relevant stakeholders
  • Scribe at workshops.
  • Procure project supplies.
  • Update the Project Register.
  • Understanding of what is a business case and compiling business cases with the client
  • Meeting with the client in order to compile the Business Cases
  • Understanding the importance of consulting with different clients and maintaining a good relationship

  •  

Duties

:Sales Administrator From 2006-10 To 2008-05
Duties
  • Provide customer with internet wired and wireless connectivity, voice and email, network and security solutions
  • Creating the Project Plans Drafting and distributing the Project Definition Report and Service Requests to all relevant stakeholders.
  • Organizing and conducting Project Definition Workshops, weekly and Monthly meetings.
  • Keep the plan up-to-date on a daily basis, tracking progress on all deliverable.
  • Communicate the current deliverables and deadlines to all responsible parties.
  • Change Control: Preparing the Change Notes as and when required
  • Create and update project plans on MS project
  • Risk and Issues registration
  • Resource Management • Procure Project Supplies
  • Preparing for project hardware/software to be shipped to sites
  • Preparing Milestone Acceptance Certificates and obtain signoffs
  • Create and maintain Project and Service Requests Costing Sheets.
  • All Ad-hoc activities that may arise from daily running of projects
  • Produce the Project Status report to all stakeholders on a weekly and Monthly basis
  • Produce all necessary reports to the Programme Manager, Operations Manager and Account Manager bi-weekly basis and Monthly basis.
  • Maintain all project documentation:
  • Ensure all required project documentation is saved and maintained on the central file server.
  • Ensure the appropriate documents are always available to all stakeholders.
  • Produce and distribute additional documentation as required for each meeting. • Preparing documentations for signoffs
  • Preparing and maintaining all the necessary documentation required for the Project execution e.g.
  • Risk Register
  • Issues Register
  • Weekly Report
  • Monthly Report
  • Quality Plan
  • Project Plan Closure: Compiling all the relevant documentations for closure of the Project and obtaining Signatures from key stakeholders. Scope of Work
  • Ensure projects are 90% within TAT as per the Project Plans
  • Ensure proper documentation is signed off by all parties concern
  • Ensure documentation is stored accordingly in the project repository
  • Increase product knowledge on all new products
  • Ensure knowledge of all system and process within the department
  • Ensure adherence to Project methodology on all project written communication, including minutes of meetings
  • Ensure adherence to Project methodology (PMBOK), covering all 9 knowledge areas for all projects
  • Ensuring high standard of projects documentation
  • Status Report
  • Provide in – house / on the job knowledge sharing with all projects administrators
  • Ensure effective management reporting is provided on all projects
  • Ensure post mortems carried out on all projects
  • Ensure effective reporting is provided to clients on all active projects
  • Ensure proper closure is done on the projects (include ensuring client billing is done correctly by administrators)
  • Ensure timeous ndover to relevant support division

Duties
  • Understand the role of the Project Office.
  • Exposure to all the Planning Processes in the Office
  • Implement change and version control within the project office environment.
  • Co-ordinate all project-related events.
  • Filling of Project documents, creating backups for project documents and storing on the shared drive.
  • Manage data and backup procedures effectively.
  • Schedule appropriate meetings.
  • Compile and distribute minutes of meetings and the Agenda.
  • Compile and distribute appropriate Project Reports
  • Plan, Organize and co-ordinate workshops
  • Organize and send out meeting requests and updates to relevant stakeholders
  • Scribe at workshops.
  • Procure project supplies.
  • Update the Project Register.
  • Understanding of what is a business case and compiling business cases with the client
  • Meeting with the client in order to compile the Business Cases
  • Understanding the importance of consulting with different clients and maintaining a good relationship

  •  

Duties
Ekurhuleni (East Rand)
Duduza
Sepedi
English,Sotho,Tswana,Zulu
Yes
Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs),Tshwane (Pretoria)
Single
Available
Yes
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