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Contact Details
Address:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Tel: (011) 970 3166
Email: unique@unique.co.za

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Executive PA

Candidate: 87622
Available: Available
Location: Johannesburg (Incl. Northern Suburbs)
Gender: Female
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Executive PA
R30000- R40000
1 Calendar Month
Black
38
87622
Diploma
Executive Secretary & Computer

Diploma - Business Computing:Information System, Word Beginners, Excel Beginners, Excel Advanced, PowerPoint, Access, Corel, Pastel, Business Accounting, Financial Life Skills, Business Planning and Strategy, Customer Care, Time Management

Diploma - Executive Secretarial & Computer:Information Technology Essential, File Management, Corel Quattro Pro, Corel Word Perfect, Excel, Access, PowerPoint, Front Page, Internet, Telephone, Reception & Switchboard, Travel & Tourism, Legal Practice, Public Relations, Business, Administration, Business Management

Project Management Programme:Understanding the Keys to Success in Project Management, Implementing Projects Whilst Juggling an Existing Workload, Understand the project brief Understanding the Project Dynamics, Getting to Grips with Project Relationships, The Dynamics of Negotiating and Influencing, Designing and Building the Project Plan, Active Problem Solving in Project Management, Running Effective Meetings, Delivering and Presenting your Project
Grade 12:English, Afrikaans, Biology, Geography, Business economics and typing
Lotus Notes,Microsoft,SAP,Word Perfect,Typing 50 w.p.m.,MS Excel,MS Outlook,MS PowerPoint,MS Access,MS Word,Pastel
Accounting:Personal Assistant to 6 Partners From 2014-01-01 To 2015-10
Duties
  • Management of Partners Calendar
  • Report formatting
  • Schedule internal and external Meetings
  • Boardroom Booking
  • Internal and External Client Liaison
  • Drafting Documents
  • Screening Calls
  • Capture Timesheets
  • Assist on Tender Preparation 

Entertainment - Leisure:Executive Personal Assistant From 2012-2 To 2013-2
Duties


Manage CCO’s diary and calendar
Schedule meetings for the Compliance department
Take type and distribute minutes
Order refreshments for external meetings
Compile Ms Project and Business report
Ensure manual and electronic filing
Manage national and international travel booking for the Chief Compliance Offer and the Compliance department
Screening of calls for the CCO
Drafting of correspondences


Telecommunications:Executive Personal Assistant From 2010-2 To 2012-2
Duties

Executive Personal Assistant
April 2011 – 2012-02
Provide administrative and operational support and organizing daily business needs.
Develop and maintain filing, faxing and photocopying,
Deal with incoming calls and message distribution,
Manage diary, inbox and calendar
Organizing departmental conferences and conference call for meetings
Take type and distribute minutes at meetings,
Order and maintain stationery and equipment for department,
Order and maintain refreshments for the department,
Send reminders on the objectives to be completed
Record all relevant information.

Sales Administrator
May 2010 – April 2011
Update Key Accounts Manager’s on all operational issues as per info provided by National Managers
Route all calls related to Dealers to Key Accounts Manager’s and National Managers as the point
of contact for the Trade when they are out in Trade
Update national databases of channels
Liaise with regional sales administrators for any national tasks
Compile and provide any other reports required by managers, as agreed from time to time
Track market share of handset manufacturers and reports
Facilitate Point of Sale and contract books orders and deliveries thereof Sales Support
Compile the monthly forecast on sales and distribution
Capture cost estimates for requisitions on oracle


Executive Personal Assistant
February 2010 – April 2010
Prepare for the Communication Business Services departmental meeting
Distribute agenda and minutes for the meeting
Typing of minutes, documents and correspondence
Ensuring payments for petty cash
Manual Filing
Screening incoming calls
Handling of highly confidential and sensitive information for the Executive Head: Community Based Services
Responsible for doing spreadsheets in excel as well as in Microsoft word and Powerpoint
Help prepare refreshments for internal and external clients
Responsible for ordering stationery for Executive Head


Mining:Co-Administrator (Procurement Department) From 2008-12 To 2010-1
Duties
Responsible for ordering stationery for all departments.
Process the manual special purchase request electronically
Create special purchase request into purchase orders
Create Goods Received Vouchers
Request for quotations from suppliers
Prepare meetings, take and distribute minutes
Responsible for travel booking
Do travel invoices for payment
Filing

Engineering:Secretary - Senior From 2006-9 To 2008-11
Duties

 

Responsible for ordering stationery for our department
Responsible for travel bookings
Set up meetings, agenda, minutes and distributing
Monitor engineering milestones and advise the lines manager.
Follow up with relevant design leaders on committed outputs.
Design documentation administration;
Engineering outputs administration;
Contract administration;
Prepare year-end functions within the secretarial services

Temporary Assignments:-

National Housing Finance Corporation:Personal Assistant (Executive Manager – HR & Shared Services)
August – September 2006
Prepare for the HR departmental meeting
Distribute agenda and minutes for the meeting
Provide assistance to 2 Legal Advisors and the Shared Services Executive
Typing of minutes, documents and correspondence
Ensuring payments of accounts for legal department
Dictaphone typing
Filing
Extensive Public liaison
Taking of minutes at meetings
Screening incoming calls
Diary management
Handling of highly confidential and sensitive information
Arrange catering for functions

De Beers Group Services: Personal Assistant (X2 HR Managers)
June 2006 – July 2006
Taking, typing and distributing of Issues Log in meetings.
Taking, typing and distributing of Minutes in meetings.
Order and maintain refreshments for meeting.
Responsible for ordering stationery in our HR department.
Responsible for the filing and packing of files.
Responsible for doing spreadsheets in excel as well as in Microsoft word.
Prepare equipment and tools needed before the meeting starts.
Provide administrative and operational support and organizing daily business needs.
Perform all correspondence/letters/agreement/contract, develop and maintain faxing and
photocopying, send reminders on the objectives to be completed


Telecommunications:Personal Assistant / Office Administrator/ Executive Assistant From 2005-6 To 2006-5
Duties

Office Administrator (Accounts Manager) - March 2006 – May 2006
Answering incoming and outgoing calls.
Taking and distributing messages for the Accounts Manager.
Ordering of office equipment, Telephone, Fax machine, installation of land points and telephone lines.
Prepare conferences threw telephone and video.
Schedule meetings and appointments for the Accounts Manager.
Prepare Agenda and minutes.
Order stationery
Filing and packing of files.

Personal Assistant (Regional Manager - September 2005 – February 2006
Compiling monthly and weekly reports for Managers
Diary Management
Organizing functions and preparation of regional meetings
General office duties
Data capturing on Excel
E-mail or fax clients with regards to forwarding documents
Liaising with procurement and finance in arranging accommodation and traveling
Filing, typing and faxing
Ordering of refreshments
Answering the phone and taking messages for the Regional Manager
Taking and distribution of agenda and minutes in meetings
Maintain departmental attendance register
Order and maintain stationery and equipment for department
Provide fleet call banking payment for a client
Arrange teleconference with other managers.
Coordinating training for employees


Executive Secretary (CISO) Legal Secretary(Senior Manager – Regulatory)
June 2005 – September 2005
EXECUTIVE SECRETARY (Chief Information and Strategy Officer)
Handle incoming and outgoing and correspondence of the manager,
Provide administrative and operational support and organizing daily business needs.
Perform all correspondence/letters/agreement/contract, develop and maintain filing, faxing and photocopying,
Deal with incoming calls and message distribution,
Collect managers pay slips from the HR department
Manage diary,
Organizing departmental conferences and conference call for strategy sessions,
Take type and distribute minutes at meetings,
Maintain departmental attendance register,
Responsible for leave forms
Prepare managers KPA’s to the Chief Information and Strategy Officer and CEO
Order and maintain stationery and equipment for department,
Order and maintain refreshments for the department,
Send reminders on the objectives to be completed
Set out outside meetings with clients for the CISO (Chief Information Strategy Officer)
Record all relevant information.
Provide Weekly and Monthly report to the CEO

LEGAL SECRETARY (Senior Manager – Regulatory)
Collect the managers pay slip from the HR department
Type out contracts and agreements
Transfer old contracts and agreements into allocated formats
Responsible for leave forms
Allocate restaurant bookings for clients
Ensure traveling arrangements
Maintain the attendance register
Responsible for typing, faxing and photocopying
Responsible for booking faults regarding office equipment


Consumer Products - FMCG:Executive Secretary From 2002-1 To 2005-5
Duties

Independent Development Council: Executive Secretary (Risk Capital Funding Manager) - May 2005
Handle incoming and outgoing calls for all staff members and the manager,
Capture data into excel spreadsheets
Perform all letters, develop and maintain filing, faxing and photocopying,
Deal with message distribution,
Manage diary,
Distribution of mail to relevant departments

National Heritage Council: Personal Assistant (CEO)  - February 2005 – March 2005 
Handle incoming calls for the CEO
Perform all letters, filling, faxing and photocopying
Help organize functions and conferences for meeting with the President of South Africa
Ensure training for the employees is attended
Take, type and distribute minutes at meetings,
Prepare presentations and proposals,
Order and maintain refreshments for the department,
Travel arrangements,
Record all relevant information.
Provide Tender documents to client’s request


National Housing Finance Corporation: Receptionist - June 2004 – January 2005

Handle incoming and outgoing calls at the reception
Handling of the switchboard
Welcome visitors and ensure cleanliness and neatness at the reception
Perform all letters, develop and maintain filing, faxing and photocopying,
Deal with message distribution on the e-mail
Ensure smooth running of the courier delivery

Intersite Property Management: Personal Assistant (HR) & Filing Clerk March 2004 – June 2004

Perform all letters, develop and maintain filing, faxing and photocopying,
Deal with incoming calls and message distribution,
Deal with payment of all departmental and team member’s expenses/accounts,
Manage diary,
Handle staff members’ private and confidential files
Order and maintain stationery and equipment for department,
Order and maintain refreshments for the department,
Record all relevant information.
Prepare interviews, and ensure smooth operation
Do follow up meeting on interviews
Help select the candidate suitable for the position applied
Deal with private and confidential promotion salary files for staff members

Homenet Delta: Receptionist - February 2003 – February 2004
Handle incoming and outgoing calls at the reception,
Perform all correspondence/letters/agreement and contracts
Develop and maintain filing, faxing and photocopying,
Deal with message distribution,
Provide flyers for the estate agents
Deal with advertising houses, townhouses and rentals for the Southern Newspaper
Deal with rental payment of shops, houses and townhouses
Do follow up on due amounts for clients monthly payments
Provide feedback to clients; if they’re rental agreement have been approved
Once in a while attend meetings regarding, discussing the contract agreement

Evergreen Legal Advisor: Legal Secretary (Attorney) - January 2002 – December 2002
Handle incoming and outgoing calls for all members
Distribute messages and mail to relevant members
Handle the typing of correspondence, contracts and agreements
Confirm court dates for issuing warrants, defaults, divorce and labour matters
Sign warrants issued by the Sheriff
Place court dates on the notice board for attorneys to attend
Help draft labour and divorce acts for certain matters
Ensure alphabetical and numerical filling is maintained
Handle burial society payments from clients
Ensure a follow up on client’s monthly payments
Send out reminders to clients regarding court dates and time
Check loan request file see if all relevant information is supplied,
Load loan request file into system
Confirm to the client if his/her request is approved or not,
Record all relevant information.
Order and maintain stationery and equipment for department,
Order and maintain refreshments for the department,
Responsible for payments of the telephone account and rent

Johannesburg (Incl. Northern Suburbs)
Johannesburg Town
Sepedi
Afrikaans,English,North Sotho,Shangaan,Sotho,Tsonga,Tswana,Xhosa,Zulu
Yes
Johannesburg (Incl. Northern Suburbs),Johannesburg South,Johannesburg (West Rand)
Yes
Single
Available
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