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Finance Administrator-Ekurhuleni (East Rand):

Job Number: 46203

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Finance Administrator
MS Excel
Ekurhuleni (East Rand)

JOB PURPOSE The Finance Administrator will be responsible for working with suppliers, receiving invoices, updating the Request Tracker system and then creating an EFT and PO forms. Ensure that the invoice is ready for payment as well as sending it for payment. Other duties include completing, capturing of supplier invoices, supplier reconciliations and requesting statements, as well as other ad-hoc duties. RESPONSIBILITIES Core Functions: Capturing all the sales orders that comes in from operations Capturing all the purchase orders that comes in from operations Capture daily invoices in NAV to be posted by an accountant Pulling Trial Balances for Accountant when necessary Updating the Supplier monthly recons iro. Airtime & Handsets Assisting in pulling customer and vendor GL accounts for intercompany recons Creating invoices in NAV to be posted by an accountant Work on Request Tracker to process ticket information Follow up on valid tax invoices from Suppliers Raise tickets on Request Tracker when invoice is received Attach relevant documentation onto Request Tracker and update tickets Ensure it is captured and update Request Tracker after capturing Load invoice information onto Request Tracker and ask for approval Download Purchase Order, invoice & approval from Request Tracker Create PO & EFT Form Give through for payment and update and resolve on Request Tracker after payment File and follow up on monthly statements from suppliers Keep accurate records of supplier/contractor details and file and retrieve documents and records Daily follow up on supplier and requestors Report to the Accountant of daily tasks and Request Tracker tickets Assist with tasks and problems and manage data on Request Tracker Create the reconciliation sheet for each statement Give statements to persons responsible for the reconciliations Ensure reconciliations are done on time, complete, valid and accurate Reconcile all the statements and give the recon through for further processing Observe and receive information to ensuring invoices are correct and processed Ensure capturing is done before month end deadline for capturing allocated. Take minutes of meetings in the regional office monthly reviews. Assists accountants in preparation for month end analysis. REQUIREMENTS OF THE JOB Minimum qualifications Matric B Com Accounting (advantageous) Competencies / Behaviour Basic Microsoft Word/Excel/Outlook Basic Knowledge of the Request Tracker System -advantageous Basic Knowledge of Adobe Reader Very good Admin skills Behavioural attributes The ideal candidate must display the following critical competencies: Ability to Organize and plan effectively Deadline Driven Flexibility Stress Management Integrity Optimism Self-Confidence Self-Management Communication Teamwork Attention to Detail Problem Solving Self-Motivated Motivating the team Working with clients Time management Able to work well under pressure

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Matric B Com Accounting (advantageous)


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