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Invoicing Clerk-Ekurhuleni (East Rand):

Job Number: 55686


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Job Listing
55686
Permanent
Invoicing Clerk
MS Access,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,MS Word,Pastel
Chemical
Ekurhuleni (East Rand)
Gauteng
Invoicing Clerk needs to meet the Criteria below and assume full responsibility for the below mentioned goals and KPA’s (key performance areas) by obtaining optimum efficiency, effectiveness and maximising profits. Invoicing Raise all invoices per the SOP guidelines, as soon as order is picked Ensure all delivery addresses are correct on the invoice and if unsure , check with customer or representative Once processed, hand original sales order ( purchase order/ email/ other form of order placement) and invoice to Team Leader for final check on pricing, quantities, stock codes before placing in Warehouse Supervisor out tray for despatching Place into brand out tray for Warehouse Supervisor to route Quality and accuracy of invoices raised Submission of orders plus invoices to Team Leader Credit notes Prepare request for credit and submit to Team Leader for approval with reason Total invoice credited must be supported by the relevant invoice paperwork Part invoice credits require the POD ) proof of delivery and a credit sheet must be prepared with reason, for submission to the Team Leader Credit notes must be processed within two working days At month-end, all credit notes must be processed prior to stock count proceeding Number of credit notes with reasons Submission of credit notes to Team Leader Unprocessed order list Print unprocessed list every afternoon at 4.15pm, attach picking slips and hand to Team Leader for review and action Next morning, liase with the Team Leader on the action for invocing from the unprocessed list Handover all invoices and credit notes to Admin Documents for scanning All invoices and POD’s must be handed to the Admin clerk for scanning and placing on the Shared Drive for head-office Handover all invoices and credit notes to Admin Credit limits and Accounts on Hold Inform Sadia via email, copying Team Leader and Admin Manager and follow up via telephone if necessary Invoices can only proceed on Sadia email authorising release Send credit limit enquiry to Sadia via email and escalate unresolved queries to Team Leader by close of business same day Management of account on hold and credit limit Customer Communication Be professional in communciation with customer Deal with customer stock and other queries effectively or escalate to Team Leader Attend out of stocks with Warehouse Supervisor and obtain estimate stock receipt date by escalating with the Warehouse Supervisor Manage customer expectations Professionalism and quality of communication Reception and switchboard duties Answer landline and mobile switchboard professionally and transfer calls to internal teams and external teams Manage call order by recording on order management log Ensure there is cover on the switchboard when on lunchbreaks Professionalism and quality of communication Month end process and close off Close off all invoices and credit notes for the month Assist in counting stocking team that may be required to work after hours Early start at 7am for the new month to process new month orders for handover to Warehouse Supervisor for routing Assist as needed to capture stock count onto Pastel Adherence to close off process Discipline and HR procedures Adhere to all discipline and HR procedures Adherence to policies Other duties Other duties as and when required Skills and Specifications Matric Studying towards warehouse/logistics qualification Attention to detail and organisational skills Ability to multi-task Good communication skills both oral and written Knowledge of warehouse processes Sales order and customer order management experience Invoicing and POD experience Customer liason experience

To apply immediately for this position click here: http://www.unique.co.za/candidate_registration_1.aspx?JobID=55686&referrer=Unique

Matric Studying towards warehouse/logistics qualification Attention to detail and organisational skills Ability to multi-task Good communication skills both oral and written Knowledge of warehouse processes Sales order and customer order management experience Invoicing and POD experience Customer liason experience
Warehouse/Logistics
Diploma
Available

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